Administrative Coordinator

3 weeks ago

Aloft Chandigarh Zirakpur, India Maropost Full time

The Opportunity:

Thrive on change and grow beyond limits We are looking for a bold thinker who sees a chance to learn and define what's possible with every challenge Ready to make an impact? Welcome to Maropost and you can turn ideas into action

We are seeking a proactive and detail-oriented Administrative Coordinator to efficiently manage daily administrative operations, vendor coordination, and office infrastructure. The ideal candidate will be responsible for ensuring smooth functioning across various administrative domains, supporting interdepartmental coordination, and maintaining compliance with internal processes.

What you will be responsible for:

General Administrative Duties

  • Oversee daily office operations and ensure seamless functioning of administrative tasks.
  • Maintain the Inward Stock Register and GRN Register at the reception, ensuring accurate and timely entries along with proper GRN stamping.
  • Handle office maintenance and cleanliness in coordination with housekeeping staff.
  • Manage the Visitor Register and issue Visitor ID Cards for guests and external vendors.

Vendor & Contract Management

  • Coordinate with assigned vendors and ensure timely service delivery.
  • Obtain and submit three quotations for each new vendor empanelment.
  • Handle vendor negotiations and ensure timely renewal of service contracts.

Admin Staff Supervision

  • Manage and supervise the performance and attendance of the admin support staff.
  • Maintain a daily mileage tracker and service log for the office vehicle.
  • Regularly monitor DG set meter readings, verify related invoices, and share them with the Finance team for timely processing.

Guest House Management

  • Take complete ownership of the guest house, including maintenance, utilities, guest coordination, and housekeeping.

HR,IT & Cross-Departmental Coordination

  • Collaborate with the HR team to ensure timely procurement and issuance of: Access Cards, Swag Kits, Employee ID Cards
  • Coordinate effectively with the Finance Team to resolve any administrative issues or delays.
  • Ensure adequate security management of office premises.
  • Coordinate with IT for assets delivery

What you will bring to Maropost:

  • Proven experience in a similar administrative or facility management role.
  • Strong organizational and coordination skills.
  • Ability to handle multiple tasks with attention to detail.
  • Proficiency in MS Office (Excel, Word, Outlook).
  • Excellent communication and interpersonal skills.
  • Vendor and negotiation management experience is preferred.

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