Admin & Finance Coordinator

3 weeks ago

Ludhiana, India Saguna Consulting Services Full time

The Admin & Finance Coordinator will be responsible for overseeing day-to-day administrative activities, managing financial coordination, maintaining employee records, and ensuring smooth operational support for the organization. The role includes recruitment, onboarding, payroll, attendance, inventory control, timesheet management, and handling miscellaneous administrative functions to support business operations effectively.

Key Responsibilities

  • Recruitment & Onboarding: Assist in sourcing, screening, and shortlisting candidates. Coordinate and schedule interviews. Prepare offer and appointment letters. Conduct employee orientations.
  • Attendance, Timesheet & Leave Management: Monitor attendance, approve leaves, maintain records, verify timesheets, and share accurate data for payroll processing.
  • Salary & Payroll Records: Maintain records and verify monthly payroll.
  • Documentation & Compliance: Maintain employee files, agreements, and statutory records. Prepare letters, NOCs, and exit documentation. Ensure compliance with policies and legal requirements
  • Finance Coordination: Assist in expense reporting, petty cash statements, reimbursements, and vendor invoice processing. Support finance team in audits and record keeping.
  • Inventory & Asset Management: Track and record office assets, manage procurement, allocation, and returns
  • Security & IT Coordination: Coordinate with security and IT teams, monitor antivirus and system status, and update patching lists.
  • Resource Allocation: Update and review project/resource allocation sheets.
  • Employee Data & Lifecycle Management: Maintain employee master data, orientation materials, and lifecycle documentation.
  • Exit Formalities: Complete exit formalities, prepare relieving letters, and maintain exit checklists.
  • General Administration:
    • Provide general support to manage

Skills & Qualifications

  • Bachelors degree in Business Administration, Commerce, or related field.
  • 2- 4 years of experience in administration and finance coordination.
  • Proficiency in Google Workspace (G Suite)
  • Knowledge of payroll, attendance, and timesheet management systems.
  • Strong organizational, multitasking, and communication skills.

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