
Admin & Invoicing Executive
1 day ago
Position: Admin & Invoicing Executive
Contingent (On Vendor payroll*)
Job-Type: Full Time (Third party payroll*)
Location: Mumbai
Function: Corporate Security & Investigations (CSI)
Sub-Function Security Operations
Invoicing & Finance Support
• Prepare, verify, and process invoices accurately and in a timely manner.
• Reconcile discrepancies in invoices and resolve queries with internal teams/vendors.
• Maintain invoice records and ensure compliance with company policies and statutory requirements.
• Assist in preparing month-end invoicing reports and supporting documentation for audits.
• Follow up with clients/vendors for pending payments or clarifications.
Administration Support
• Handle day-to-day administrative tasks including documentation, record management, and correspondence.
• Support vendor management processes including onboarding, compliance checks, and payment coordination.
• Assist with employee expense reimbursements and petty cash management (if applicable).
• Provide administrative support to the Finance and Operations teams as required.
Coordination & Compliance
• Liaise with cross-functional teams to streamline invoice approvals and resolve discrepancies.
• Ensure proper filing and archiving of financial and administrative records.
• Adhere to organizational policies, internal controls, and compliance requirements.
Qualifications:
• Proven experience in office administration and vendor coordination.
• Graduation plus relevant administrative experience, strong organizational skills, and proficiency in office software.
• Strong organizational and multitasking skills.
• Exhibit competency in the Microsoft Office suite encompassing Word, Excel, PowerPoint, Outlook etc.
• Proficient in MIS development and management.
• Excellent communication and interpersonal skills.
Benefits:
• High level of discretion and confidentiality.
• Competitive salary and benefits package. Opportunities for professional development.
• Collaborative and dynamic work environment.
Please contact - Saanvi Gandhi
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