Executive Secretary To Managing Director

4 weeks ago

Chennai, India Rama Pure Water Pvt Ltd( Water Filter system manufacturing Company) Full time

Location: Office at Neelankarai, ECR
Reporting To: Managing Director

Position Overview:

We are seeking a highly organized, trustworthy, and proactive Executive Secretary to provide comprehensive support to the Managing Director (MD) in both professional and personal capacities. This is a dual-role position that combines traditional executive assistant responsibilities with high-level household and personal support.

Key Responsibilities:

1. Office Responsibilities (Professional Support):

  • Manage MDs calendar, schedule appointments, meetings, and conference calls.
  • Handle all travel arrangements including flights, visas, accommodations, and itineraries.
  • Screen and prioritize emails, calls, and other communications on behalf of the MD.
  • Prepare reports, presentations, meeting minutes, and other documents as required.
  • Maintain confidentiality of sensitive business and personal information.
  • Coordinate internal and external meetings, ensuring all logistics are managed.
  • Liaise with managers of the company, clients, vendors, and other stakeholders on behalf of the MD.
  • Support in organizing corporate events, offsites, and board meetings when needed.
  • Maintain and organize filing systems for both personal and office-related documents.

2. Household & Personal Management Responsibilities:

  • Oversee day-to-day household activities, ensuring smooth functioning of the MDs residence.
  • Recruit & coordinate and supervise domestic staff including drivers, cook, housemaids, etc.
  • Manage household inventories, purchases, and ensure timely procurement of groceries and essentials.
  • Handle personal errands and administrative tasks for the MD and family members.
  • Manage family members' medical appointments, hospital visits, and health check-up schedules.
  • Liaise with service providers for home maintenance, repairs, and other utilities.
  • Arrange and coordinate personal and family travel plans.
  • Ensure vehicles are well-maintained and drivers schedules are efficiently managed.
  • Keep track of all household bills, payments, and petty cash.

Requirements:

  • Any Bachelor's degree
  • 8-15 years of proven experience as an Executive Assistant, Secretary, or Personal Assistant, preferably supporting senior leadership.
  • Experience in managing household operations and domestic staff is highly desirable.
  • Strong organizational and multitasking skills.
  • Excellent communication skills (written and verbal).
  • High level of integrity, discretion, and professionalism.
  • Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint).
  • Ability to handle pressure and maintain confidentiality.
  • Flexible with working hours and willing to be available as per MD's schedule.
  • Valid driving two wheeler license

  • Secretary to Managing Director

    4 weeks ago

    Chennai, India La Freightlift Full time

    Company: La Freightlift Pvt Ltd Job Title: Secretary to Managing Director Location: St. Thomas Mount, Chennai Experience: 7+ years Job Summary: We're seeking an experienced Secretary to provide comprehensive support to our Managing Director The successful candidate will manage administrative, secretarial, and financial tasks, ensuring seamless...

  • Secretary to Managing Director

    1 week ago

    Chennai, Tamil Nadu, India La Freightlift Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Company: La Freightlift Pvt LtdJob Title: Secretary to Managing DirectorLocation: St. Thomas Mount, ChennaiExperience: 7+ yearsJob Summary: We're seeking an experienced Secretary to provide comprehensive support to our Managing Director The successful candidate will manage administrative, secretarial, and financial tasks, ensuring seamless operations and...

  • Company Secretarial Assistant

    20 hours ago

    Velachery, Chennai, Tamil Nadu, India Practicing Company Secretary Full time

    - Preparing and filing of event based Eforms and Applications viz., Directors appointment and Resignation, Auditors appointment and resiganation, Authorised and Paid Capital Increase under the Companies Act, 2013 and, Partners Capital incrase and appointment and resignation of Partners Limited Liability Partnership Act, 2008 and Raising CRF at MCA Portal. -...

  • Company Secretarial Assistant

    4 hours ago

    Velachery, Chennai, Tamil Nadu, India Practicing Company Secretary Full time ₹ 1,00,000 - ₹ 1,20,000 per year

    We are looking for a candidate, who is well versed with (also who wishes to get exposures) in-Preparing and filing of event based Eforms and Applications viz., Directors appointment and Resignation, Auditors appointment and resiganation, Authorised and Paid Capital Increase under the Companies Act, 2013 and , Partners Capital incrase and appointment and...

  • Secretary To Managing Director

    4 days ago

    Alandur, Chennai, Tamil Nadu, India La Freightlift Pvt Ltd Full time ₹ 4,80,000 per year

    Job Title: Secretary to Managing DirectorLocation: St. Thomas Mount, ChennaiExperience: 6+ yearsJob Summary:We're seeking an experienced Secretary to provide comprehensive support to our Managing Director. The ideal candidate will be a highly organized and proactive individual with excellent communication skills.Key Roles & Responsibilities:Manage the MD's...

  • Secretary To Managing Director

    1 week ago

    Alandur, Chennai, Tamil Nadu, India La Freightlift Pvt Ltd Full time ₹ 2,40,000 - ₹ 4,80,000 per year

    Job Title: Secretary to Managing DirectorLocation: St. Thomas Mount, ChennaiExperience: 7+ yearsJob Summary:We're seeking an experienced Secretary to provide comprehensive support to our Managing Director. The successful candidate will manage administrative, secretarial, and financial tasks, ensuring seamless operations and effective communication.Key...

  • Executive Secretary

    4 weeks ago

    Chennai, India MIOT International Full time

    Job Title: Secretary to Managing Director Location: Manapakkam, Chennai Experience: Min 2 years (Hospital/Healthcare/Corporate sector preferred) Qualification: Any Graduate (MBA/Secretarial Diploma preferred) Job Description Provide executive & secretarial support to MD. Manage calendar, meetings, travel & correspondence. Draft reports, presentations &...

  • Executive Secretary

    2 weeks ago

    Chennai, Tamil Nadu, India MIOT International Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    Job Title: Secretary to Managing DirectorLocation: Manapakkam, ChennaiExperience: Min 2 years (Hospital/Healthcare/Corporate sector preferred)Qualification: Any Graduate (MBA/Secretarial Diploma preferred)Job DescriptionProvide executive & secretarial support to MD.Manage calendar, meetings, travel & correspondence.Draft reports, presentations & meeting...

  • Support Assistant To Executive Assistant To Managing Director

    2 hours ago

    Chennai, Tamil Nadu, India Sumangala Steel Full time ₹ 2,50,000 - ₹ 3,00,000 per year

    Position : Support Assistant to Executive Assistant to Managing Director & Company SecretaryLocation: ChennaiExperience: 15 yearsQualification: BBA / B.Com / MBA Graduate of relevant disciplineIndustry: ManufacturingEmployment Type: Full-timeSalary : Rs.20,000 to Rs.25,000About Us: Sumangala Steel Private Limited is one of Indias leading manufacturers of TMT...

  • Executive Secretary

    4 weeks ago

    Chennai, India KMS Infrastructures Full time

    We're Hiring: Executive Secretary KMS INFRASTRUCTURES (Chennai) About Us: KMS Infrastructures is a leading supplier to the government sector, specializing in Solid Waste Management, Prefab Structures, Electric Vehicles, Modular Pods, and Urban Infrastructure Projects. Position: Executive Secretary (Full-time, On-site) Location: Chennai Salary: ₹6.0 –...