Executive Secretary To Managing Director

5 days ago

Chennai, India Rama Pure Water Pvt Ltd( Water Filter system manufacturing Company) Full time

Location: Office at Neelankarai, ECR
Reporting To: Managing Director

Position Overview:

We are seeking a highly organized, trustworthy, and proactive Executive Secretary to provide comprehensive support to the Managing Director (MD) in both professional and personal capacities. This is a dual-role position that combines traditional executive assistant responsibilities with high-level household and personal support.

Key Responsibilities:

1. Office Responsibilities (Professional Support):

  • Manage MDs calendar, schedule appointments, meetings, and conference calls.
  • Handle all travel arrangements including flights, visas, accommodations, and itineraries.
  • Screen and prioritize emails, calls, and other communications on behalf of the MD.
  • Prepare reports, presentations, meeting minutes, and other documents as required.
  • Maintain confidentiality of sensitive business and personal information.
  • Coordinate internal and external meetings, ensuring all logistics are managed.
  • Liaise with managers of the company, clients, vendors, and other stakeholders on behalf of the MD.
  • Support in organizing corporate events, offsites, and board meetings when needed.
  • Maintain and organize filing systems for both personal and office-related documents.

2. Household & Personal Management Responsibilities:

  • Oversee day-to-day household activities, ensuring smooth functioning of the MDs residence.
  • Recruit & coordinate and supervise domestic staff including drivers, cook, housemaids, etc.
  • Manage household inventories, purchases, and ensure timely procurement of groceries and essentials.
  • Handle personal errands and administrative tasks for the MD and family members.
  • Manage family members' medical appointments, hospital visits, and health check-up schedules.
  • Liaise with service providers for home maintenance, repairs, and other utilities.
  • Arrange and coordinate personal and family travel plans.
  • Ensure vehicles are well-maintained and drivers schedules are efficiently managed.
  • Keep track of all household bills, payments, and petty cash.

Requirements:

  • Any Bachelor's degree
  • 8-15 years of proven experience as an Executive Assistant, Secretary, or Personal Assistant, preferably supporting senior leadership.
  • Experience in managing household operations and domestic staff is highly desirable.
  • Strong organizational and multitasking skills.
  • Excellent communication skills (written and verbal).
  • High level of integrity, discretion, and professionalism.
  • Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint).
  • Ability to handle pressure and maintain confidentiality.
  • Flexible with working hours and willing to be available as per MD's schedule.
  • Valid driving two wheeler license

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