Facility Executive

3 weeks ago

Navi Mumbai, India Randstad Full time

Title

Facilities executive Soft Services

Location

Mumbai-Airoli 3

Experience

1 to 5 years of experience in soft services with large organization

Key skills: Soft services, cafeteria management, invoicing , Plumbing, Facility Management, Vendor management , People Management Skills, Continuous Improvement , Mailroom services , Housekeeping Services

Job Descriptions: -

  • Overall responsible for cleaning operation on site.
  • Ensure all shifts are manned with adequate manpower
  • Birthday, R&R events to motivate the ground level teams
  • Proper analysis of teams performance to take best out of them
  • Validation of consumables requisition on monthly basis
  • Ensure NO ZERO stock situation on site
  • Inventory tracker is developed for all consumables with the reorder level
  • Pest Control Services: Services are carried out as agreed.
  • Periodic site assessments through vendor to service improvements & ensure all the loopholes shared in assessment are being closed
  • Mailroom Services: Responsible for smooth operation of Mailroom Services
  • Monthly invoices validation & process
  • Ensure MIS is being received from the vendor on monthly basis
  • Helpdesk Management: Ensure all requests raised at helpdesk are being monitored & closed as per the TAT defined.
  • Support for closing for any pending request
  • Event Management : Support business functions for office events
  • To ensure daily walk around through facility & observation being highlighted to the client & update with closer status.
  • Ensure weekly caf menu is shared by the vendor on every Friday
  • Ensure proper maintenance of kitchen equipment.
  • Training schedules for vendors is implemented & ensure the training man-hours' are recorded
  • Responsible for po creation and invoice processing for site
  • Coordination with landlord team,
  • Follow-up with Vendors for proper maintenance of Equipment (Preventive, Predictive and breakdown)
  • Preparation of Reports on Daily, Weekly, Monthly basis & 52-week PM reports
  • Preparation of work permits for vendor works and coordinating with them for the completion of work.
  • Attending meetings with clients and vendors on maintenance issues.
  • Planning and indenting for the materials required for PPM.
  • Checking of logbooks, reading books and check lists. Planning.
  • Follow-up with Vendors for AMC contract renewal and timely submission of the invoices
  • Supervision of housekeeping Supervisor and other housekeeping staff.

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