Manager Facilities Administration

6 days ago

Mumbai, India Sanjeev Kapoor Brands Full time

Company Description

The Sanjeev Kapoor Office is the headquarters of Chef Sanjeev Kapoor's culinary and media ecosystem in Mumbai. We ideate, produce, and publish premium food content; run kitchen and studio floors; develop recipes, cookbooks, and IP; manage brand partnerships and licensing; and support restaurant and consumer product ventures under the Sanjeev Kapoor Khazana umbrella.

Role Description

Own day-to-day office operations and maintenance—plumbing, electrical, HVAC/AC, appliances, AMCs, inventory & procurement, housekeeping vendors, office aesthetics, consumables budgeting, and cost-efficient operations—while ensuring a safe, compliant, and pleasant workplace. You will maintain and continually improve the physical infrastructure and workplace support services. This is a hands-on operational role with direct impact on daily business operations.

Responsibilities:

Facilities & Maintenance

Plan preventive maintenance and close breakdowns with SLAs for AC/HVAC, electrical, plumbing, water/RO, printers, Kitchen and pantry appliances, Studio appliances and assets, CCTV/access control, UPS, and fire systems.

Maintain asset register, service histories, and AMC calendar; coordinate with the building for common-area issues.

Vendors, AMCs & Procurement

Source, evaluate, and negotiate vendors; run 3-quote comparisons and manage contracts/renewals.

Track consumables (pantry, housekeeping, office supplies), set par levels and reorder points; conduct monthly stock audits.

Workplace Experience & Aesthetics

Uphold visual standards (lighting, signage, plants, furniture), seating plans, and minor refurbishments with minimal downtime.

Ensure shoot-/event-day readiness where applicable (studio/test kitchen, guest areas, green rooms).

Health, Safety & Compliance

Ensure compliance for fire safety, drills, statutory checks, hygiene protocols; log and close corrective actions.

People Oversight & Admin Support

Schedule and supervise housekeeping/security/office assistants; run checklists and quality audits.

Coordinate travel/courier/meeting room readiness and general admin support.

Budgeting, Reporting & Systems

Prepare OPEX/CAPEX budgets; monitor monthly variance, drive cost-saving initiatives without quality drop.

Publish weekly ticket trackers and a monthly dashboard (uptime, SLAs, costs, inventory accuracy, audits, energy).

Implement simple CMMS or shared tracker for tickets, AMCs, inventory, and vendor SLAs.

Qualifications

Experience in facilities/office operations/administration (production/media/ F&B environment a plus).

Strong vendor management, negotiation, and budgeting skills; basic troubleshooting in electrical/AC/plumbing.

Tools: Google Sheets/Excel, ticketing/CMMS; WhatsApp coordination.

Languages: English & Hindi. Calm under pressure; high ownership; on-call for emergencies.

Strong organizational and multitasking skills

Experience in office administration, including managing supplies and technology

Excellent communication and interpersonal skills

Ability to coordinate office events and handle day-to-day correspondence

Experience in supervising administrative staff and managing office logistics

Proficiency in office software and equipment

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