Manager - Admin & Facility

Work Timings 10 15 am - 7 15 pm Working Days Monday to Friday 1st 3rd Saturdays are working 2nd 4th 5th Saturdays are off Location Andheri Lower Parel Mumbai 5 minutes from Railway Station Work Mode 100 Work from Office Why IIDE At IIDE we are dedicated to creating a supportive and collaborative work environment that promotes professional growth and impactful contributions As a leading institution in digital education we prioritize maintaining a safe and efficient campus to enhance the learning experience Join us to play a vital role in ensuring the smooth operation of our facilities contributing to a positive and productive environment for students and employees alike About the Role As the Administration Facility Manager at IIDE s Andheri campus you will lead the management of day-to-day operations across facilities and administrative functions supporting over 300 students and 80 employees Your role will involve overseeing facility maintenance ensuring compliance with safety standards coordinating with vendors and optimizing campus resources You will also manage administrative processes supervise staff and contribute to sustainability and efficiency initiatives across the institute What You ll Do Facility Infrastructure Management Oversee day-to-day campus operations ensuring all infrastructure and systems HVAC electrical plumbing are well-maintained Conduct routine inspections to identify issues and ensure timely resolution Ensure classrooms offices and common areas remain safe clean and fully functional Develop and implement preventive maintenance schedules Administration Compliance Manage administrative processes to ensure smooth campus functioning Ensure compliance with safety regulations fire safety checks and emergency preparedness protocols Oversee campus security systems CCTV alarms access control and ensure adherence to safety guidelines Budget Vendor Management Manage the facilities and administration budget monitoring expenditures and identifying cost-saving opportunities Negotiate with vendors manage supplier contracts and maintain strong external relationships Oversee inventory management for supplies and ensure timely procurement Space Event Coordination Optimize utilization of classrooms meeting rooms and event spaces Coordinate with academic and event teams for campus activities ensuring smooth logistics and setup Supervise AV setup seating and facility readiness for events Sustainability Initiatives Lead eco-friendly initiatives including recycling waste management and energy-saving practices Support projects that align with long-term sustainability goals People Team Management Supervise maintenance janitorial and security teams to ensure schedules are followed and tasks completed effectively Provide training on safety protocols compliance and facility best practices Foster a positive collaborative working environment across internal and external stakeholders Requirements Must-Have Minimum 5 years of experience in facility management administration or co-working space management Strong knowledge of building systems safety regulations and operational processes Excellent organizational and multitasking skills Strong communication and negotiation abilities for vendor and team management Proficiency with Google Workspace Docs Sheets etc and facility management tools Should Have Prior experience supervising maintenance janitorial and security teams Proven ability to manage budgets and streamline operational processes Proactive problem-solving approach with the ability to handle high-pressure situations Nice to Have A degree in Facility Management Administration Engineering or a related field Experience leading sustainability and environmental initiatives Educational Background Graduate or Postgraduate in Facility Management Administration Engineering or related field preferred