Admin and Facility Manager

2 days ago

Mumbai, Maharashtra, India Aliens Tattoo Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Role Overview:

We are looking for a detail-oriented and proactive Admin & Facilities Manager to oversee all administrative, facility, and operational support functions across our studios/offices. Your role will ensure smooth day-to-day operations by managing utilities, maintenance, procurement, IT assets, travel, and overall workplace administration.

Key Responsibilities

Facility & Infrastructure Management

  • Oversee utilities (electricity, water supply, AC's, water purifiers, pest control, etc.).
  • Manage AMCs for equipment (AC, water purifier, etc.).
  • Supervise repairs, maintenance, and vendor coordination.
  • Conduct housekeeping and cleaning audits to maintain hygiene standards.

Administration & Workplace Support

  • Manage printing, paperwork, and official documentation.
  • Arrange guest/customer needs including stay, snacks, and basic hospitality.
  • Supervise ACU team and maintain checklists for daily tasks.

IT & Asset Management

  • Manage IT assets (allocation, maintenance, tracking).
  • Maintain and audit other company assets.
  • Coordinate with IT vendors for troubleshooting and upgrades.

Procurement & Vendor Management

  • Handle end-to-end procurement and purchase processes.
  • Manage vendor relationships, contracts, and negotiations.
  • Track renewals of AMCs, service agreements, and procurement needs

Inventory Management

  • Maintain stock of consumables, merchandise, aftercare, and studio essentials.
  • Track inward/outward movement of materials across studios.
  • Conduct periodic inventory audits (monthly/quarterly).
  • Prevent stock-outs through timely procurement and forecasting.
  • Coordinate with finance for reconciliation of stock and purchases.

HR & Travel Support

  • Provide admin support during employee onboarding.
  • Manage bookings for travel tickets, hotels, and related logistics

Requirements

  • B.Com/BBA with 5+ years of experience in administration or facilities management.
  • Strong knowledge of vendor management, procurement, and AMC handling.
  • Familiarity with asset management practices.
  • Excellent communication, negotiation, and multitasking skills.
  • Proficiency in Google Workspace, and MS Office. Strong problem-solving skills with the ability to manage multiple priorities

  • Admin & Facility Manager

    2 days ago

    Mumbai, Maharashtra, India The Art Of Living HR Full time ₹ 10,00,000 - ₹ 35,00,000 per year

    Key ResponsibilitiesAdministration∙Vendor Management with good negotiation skills∙Maintain proper documentation for administrative activities∙Vehicle Management∙Logistics coordinationFacility Management∙Oversee operation and maintenance of infrastructure: office premises, electrical systems,plumbing, etc.∙Ensure workplace safety and fire...

  • Admin and Facilities Manager

    2 weeks ago

    Mumbai, Maharashtra, India Zell Education Full time ₹ 8,00,000 - ₹ 14,00,000 per year

    Job Title: Admin ManagerLocation: Mumbai (On-site, Full-time)About Zell Education:Zell Education is revolutionizing learning with interactive virtual classrooms and simulations. We offer globally recognized finance and accounting courses like ACCA, CFA, FRM, CPA, CMA, and the Diploma in IFRS by ACCA, empowering students with industry relevant skills for a...

  • Admin & Facility Executive

    6 days ago

    Mumbai, Maharashtra, India The Art Of Living HR Full time ₹ 88,800 - ₹ 4,13,679 per year

    Key Responsibilities :Administration: ∙Vendor Management with good negotiation skills ∙Maintain proper documentation for administrative activities ∙Vehicle Management ∙Logistics coordinationFacility Management :∙Oversee operation and maintenance of infrastructure: office premises, electrical systems, plumbing, etc. ∙Ensure workplace safety and...

  • Facility Manager

    1 week ago

    Mumbai, Maharashtra, India Kean Construction Full time ₹ 15,00,000 - ₹ 25,00,000 per year

    Job Title: Facility ManagerLocation: Sion - Mumbai, MaharashtraDepartment: Admin.Company: LID INFRA LLPKey Responsibilities:Lead facility operations across multiple residential/commercial projects from handover to society formation and federation.Oversee and manage housekeeping, security, landscaping, and MEP (Mechanical, Electrical, Plumbing)...

  • Business Development Manager(Facility Management

    1 week ago

    Mumbai, Maharashtra, India Super Facility Services Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    BD Manager with experience in Facility Management to Identify target & develop new business opportunities in Facility Management sector. This is fulltime onsite role based in focused on generating new leads & securing new business opportunitiesProvident fundAnnual bonus

  • Admin Executive or Manager

    6 hours ago

    Mumbai, Maharashtra, India ICONIC BUSINESS SOLUTION LLP Full time ₹ 3,60,000 per year

    Designation- Admin ExecutiveWork Experience -1-2 YearsLocation -ThaneSKILL SETS REQUIREDMandate· Experience in handling admin, facilities management, transport,· Team oriented, highly motivated & willing to perform at stretch levels· Facilities management, Transport management, Preventive maintenance, Employee Communication, Audit & compliance related to...

  • Manager- Facilities

    2 days ago

    Mumbai, Maharashtra, India ap moller-maersk shipping Full time ₹ 20,00,000 - ₹ 25,00,000 per year

    Job Description Opportunity About us: A.P. Moller - Maersk is an integrated container logistics company working to connect and simplify its customers supply chains. As the global leader in shipping services, the company operates in 130 countries and employs roughly 76,000 people. With a simple end-to-end offering of products and digital services,...

  • HR & Admin Manager

    4 hours ago

    Mumbai, Maharashtra, India SpaceNest Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Company DescriptionWe are one of the leading mandate consulting firm in Mumbai based out of Andheri West.Role DescriptionThis is a full-time on-site role located in Mumbai for an HR & Admin Manager. The HR & Admin Manager will be responsible for overseeing and managing all aspects of human resources and administrative functions. Day-to-day tasks will include...

  • Admin Manager

    2 days ago

    Mumbai, Maharashtra, India THRIAM MOULDS AND DIES PVT LTD Full time ₹ 4,80,000 - ₹ 14,40,000 per year

    Job Summary:The Admin Manager is responsible for overseeing the administrative operations of the organization, ensuring smooth day-to-day functioning, managing office resources, and supporting other departments to optimize efficiency.Key Responsibilities:Manage daily office operations, including facilities, supplies, and office maintenance.Supervise...

  • Manager-Admin

    2 weeks ago

    Mumbai, Maharashtra, India Saplings HR Full time ₹ 8,00,000 - ₹ 12,00,000 per year

    Job Summary:We are seeking a proactive and detail-orientedAdmin Officerto join our dynamic team in Mumbai. The ideal candidate will have aminimum of 7 years of experiencein managingfacility operations, housekeeping, corporate gifting, travel/ticketing, and will possess excellent communication and organizational skills. Prior experience in acorporate or...