Admin and Facility Manager
3 days ago
Role Overview:
We are looking for a detail-oriented and proactive Admin & Facilities Manager to oversee all administrative, facility, and operational support functions across our studios/offices. Your role will ensure smooth day-to-day operations by managing utilities, maintenance, procurement, IT assets, travel, and overall workplace administration.
Key Responsibilities
Facility & Infrastructure Management
- Oversee utilities (electricity, water supply, AC's, water purifiers, pest control, etc.).
- Manage AMCs for equipment (AC, water purifier, etc.).
- Supervise repairs, maintenance, and vendor coordination.
- Conduct housekeeping and cleaning audits to maintain hygiene standards.
Administration & Workplace Support
- Manage printing, paperwork, and official documentation.
- Arrange guest/customer needs including stay, snacks, and basic hospitality.
- Supervise ACU team and maintain checklists for daily tasks.
IT & Asset Management
- Manage IT assets (allocation, maintenance, tracking).
- Maintain and audit other company assets.
- Coordinate with IT vendors for troubleshooting and upgrades.
Procurement & Vendor Management
- Handle end-to-end procurement and purchase processes.
- Manage vendor relationships, contracts, and negotiations.
- Track renewals of AMCs, service agreements, and procurement needs
Inventory Management
- Maintain stock of consumables, merchandise, aftercare, and studio essentials.
- Track inward/outward movement of materials across studios.
- Conduct periodic inventory audits (monthly/quarterly).
- Prevent stock-outs through timely procurement and forecasting.
- Coordinate with finance for reconciliation of stock and purchases.
HR & Travel Support
- Provide admin support during employee onboarding.
- Manage bookings for travel tickets, hotels, and related logistics
Requirements
- B.Com/BBA with 5+ years of experience in administration or facilities management.
- Strong knowledge of vendor management, procurement, and AMC handling.
- Familiarity with asset management practices.
- Excellent communication, negotiation, and multitasking skills.
- Proficiency in Google Workspace, and MS Office. Strong problem-solving skills with the ability to manage multiple priorities
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