
Head Purchase and Supply Chain
2 weeks ago
Procurement Planning & Sourcing
Develop and implement purchase plans in line with unit consumption and budget.
- Source raw materials (grains, vegetables, dairy, meat, packaged goods) and non-food items (utensils, cleaning material, uniforms, etc.) as per demand.
Maintain vendor database and ensure multiple sourcing to avoid dependency.
Cost Control & Budget Adherence
Achieve savings on procurement by effective negotiation and rate contracts.
- Ensure procurement costs stay within approved budgets.
- Conduct regular market rate analysis for key items.
Reduce wastage, leakage, and pilferage through strict monitoring.
Vendor Management
Identify, evaluate, and empanel reliable vendors.
- Negotiate best terms (credit period, delivery timelines, quality standards).
- Monitor vendor performance through timely supply, quality consistency, and compliance.
Ensure no conflict of interest or personal dealing with vendors.
Quality & Compliance
Ensure all supplies meet quality, hygiene, and safety standards.
- Enforce compliance with statutory requirements (FSSAI, food safety, GST, etc.).
- Reject and record sub-standard or expired materials immediately.
Ensure approved vendors only; no unauthorized purchases.
Inventory Management
Coordinate with stores team for stock monitoring and timely replenishment.
- Maintain optimum inventory avoid stock-outs or overstocking.
- Implement FIFO/FEFO (First In First Out / First Expiry First Out).
Ensure accurate stock records, physical verification, and reconciliation.
Systems & Process Discipline
Follow company policy:.
- 100% approval-based procurement.
- Ensure all purchase orders are properly authorized and documented.
Digitize procurement records and link with accounts/ERP/MIS.
Coordination & Support
Work closely with operations to understand consumption patterns and forecast requirements.
- Support finance/accounts with timely bills and vendor payments.
Align with unit managers to ensure uninterrupted supplies.
Team Management
Supervise purchase assistants/executives at HO and units.
- Train staff on procurement procedures, vendor handling, and compliance.
- Ensure accountability and transparency in the purchase process.
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