Executive Assistant to Chief Executive Officer

3 weeks ago

bangalore, India CodeGama Full time

Company Description

CodeGama is a dynamic software solutions company located in Bengaluru. We are passionate and vigorous individuals driving software-based solutions for web and mobile application development, blockchain, and crypto development. We pride ourselves on delivering innovative solutions to our clients and pushing the boundaries of technology.


Role Description

This is a full-time role as an Executive Assistant to the Chief Executive Officer at CodeGama. As an Executive Assistant, you will be responsible for providing high-level administrative support to the CEO. Your day-to-day tasks will involve managing and organizing the CEO's schedule, coordinating meetings and appointments, preparing expense reports, and assisting with various administrative tasks. This is a hybrid role, offering flexibility for some remote work.


Roles & Responsibilities:

  • Manage the CEO's calendar.
  • Handle email correspondence and document requests for the CEO.
  • Prepare slides, meeting notes, minutes, and other documents for the CEO and/or Managing Director.
  • Complete critical tasks proactively to support the CEO's leadership role.
  • Handle sensitive or confidential issues directed at the CEO, deciding on the best response or action and coordinating with commercial teams.
  • Create and coordinate various management reports as needed by the CEO, liaising with different departments for data.
  • Ensure seamless communication between the CEO's office and other departments, maintaining trust and leadership credibility.
  • Assist the CEO with report, proposal, and budget preparation, and help manage contracts and stakeholder relationships.
  • Manage the compilation of quarterly board reports.
  • Assist and coordinate strategic planning.
  • Analyze business data effectively.
  • Stay informed on the CEO's upcoming engagements and responsibilities, ensuring timely follow-ups.
  • Provide the CEO with relevant data for efficient time management during meetings.
  • Plan and coordinate major executive meetings and manage senior management team meeting agendas, promoting inter-departmental coordination.
  • Act as an adjunct member of the Executive Team, scheduling and attending all meetings.
  • Produce documents by managing text, data, and graphics across various formats.
  • Organize Board meetings and executive events for the CEO.
  • Maintain and develop organizational systems, procedures, and records according to policy objectives.


Qualifications:

  • Exceptional communication skills, both verbal and written.
  • Experienced as an Executive Assistant.
  • Highly organized and detail-oriented with excellent multitasking and follow-up abilities.
  • Holds a Bachelor's or Master’s degree, or equivalent experience.
  • Skilled in Microsoft Office suite.
  • Experienced in managing multiple priorities and logistical coordination.

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