Executive Assistant to Chief Executive Officer
3 weeks ago
Dept: CEO Office
Experience: 06 – 10 Years
Location: Bangalore
Role & Responsibilities –
- Maintain minutes of meetings (MOM) and share them with internal and external stakeholders. Also, follow up on MOM.
- Provide administrative services such as managing the CEO/MD's diary, organizing internal and external meetings, planning events and teleconferences, arranging travel and accommodation, preparing travel itineraries, and correspondence, and prioritizing emails for the CEO/MD.
- Prepare agendas and carry out all the tasks assigned by the CEO/MD, such as reading, drafting letters, collecting and analyzing information, and initiating communication.
- Report directly to the CEO/MD and act as a point of contact for all internal and external contacts. - Provide administrative support in the delivery of assignments and initiatives on behalf of the CEO/MD office, such as following up and completing departmental work plans.
- Ensure that all correspondence and relevant materials are produced in a timely and accurate manner.
- Coordinate departmental reports and documentation for Board meetings.
- Coordinate, attend, and take minutes for the CEO/MD's meetings and any other relevant meetings.
- Follow up on action points from meetings on behalf of the CEO/MD.
- Successfully completed critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO/MD's ability to effectively lead the company.
- Handle internal and external communication related to the CEO/MD's office.
- Always maintain confidentiality and privacy in respect of these and any other communications that are necessary and appropriate for the discharge of the role and responsibilities.
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