Front Office Executive

3 days ago


Navi Mumbai, India NDTS India (P) Limited Full time
Role DefinitionFront Office Executive is one who is responsible for providing front desk support and performs variety of administrative tasks.

Responsibility Deliverable1. Manage Phone calls2. Visitors Management3. Conference Room Bookings4. Couriers Management5. Ticket Booking6. Attendance Management7. Display Management8. AMC & Repairs9. Pantry Maintenance

Tasks & Activities

Front Office ManagementCleanliness & Housekeeping in reception area and entire office premisesManage Phone callsHandling and responding to calls.Handle Mail and correspondenceRouting of customer calls to concerned person.Visitors ManagementManaging visitors with good hospitalityDirect visitors to the appropriate person and officeConference Room bookingManage conference room booking records.Courier ManagementCoordinating with courier services. Sending couriers and maintaining the registers accordingly.Maintain proper Inward and outward registers.Travel coordinationCoordination with staff at office and on-site for travel arrangements.Coordinating Ticket bookings.Booking tickets as per the requisition and approvals.Card ManagementChecking of statement with associated billsStatement of cards sending to accounts before due date.Display ManagementDisplay

Birthday Wishes, Motivational quotes & Welcome message for guest.AMC & RepairsConduct repair and maintenance of office Infrastructure.Ensure timely AMC of AC, Pest control, water dispenser, chairs, etc.Pantry MaintenanceSupervise pantry activities.Maintain stock of pantry suppliesStationery ManagementAssist HR in Stationery part.

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