Associate - Administration (Hotel)

2 days ago

NCR, India IndiGo Full time

Associate - Administration  (Hotel)

Job Purpose:

To support the IndiGo Admin team by managing invoice verification and assisting in contract execution for hotels and lounges used during duty travel of cabin crew, pilots, and staff.

Key Responsibilities:

  • Invoice Management:

  • Review and verify invoices from hotels and lounges for accuracy and compliance with agreed terms.

  • Coordinate with vendors and internal teams to resolve discrepancies.

  • Maintain records of invoices and ensure timely processing for payments.

  • Contract Support:

  • Assist in drafting, reviewing, and executing contracts with hotels and lounge service providers.

  • Ensure contracts are aligned with company policies and legal standards.

  • Track contract timelines, renewals, and compliance requirements.

  • Vendor Coordination:

  • Liaise with hotel and lounge vendors to ensure smooth operations and service delivery.

  • Support vendor onboarding and documentation processes.

  • Data & Documentation:

  • Maintain accurate records of duty travel arrangements, contracts, and invoices.

  • Prepare periodic reports for management review.

  • Compliance & Audit:

  • Ensure adherence to internal audit and compliance standards.

  • Support audit processes by providing necessary documentation and clarifications.

Qualifications & Experience:

  • Graduate in any discipline (Commerce or Business Administration preferred).
  • 2- 4 years of experience in administration, finance, or contract management.
  • Experience in aviation or hospitality industry will be an added advantage.

Skills Required:

  • Strong attention to detail and analytical skills.
  • Good communication and coordination abilities.
  • Proficiency in MS Office (Excel, Word, Outlook).
  • Ability to manage multiple tasks and meet deadlines.
  • Familiarity with contract and invoice management systems is a plus.

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