Admin & Maintenance Manager

3 weeks ago

Bengaluru, India Gibs Business School Full time

Job Title: Admin & Maintenance Manager

Location: GIBS Business School, Bengaluru

About the Role:

We are seeking an experienced Admin & Maintenance Manager from the service industry background who can efficiently handle campus administration, maintenance activities, and team supervision. The ideal candidate should have strong leadership skills to manage housekeeping staff, security personnel, and executives while ensuring smooth day-to-day campus operations, inventory control, and asset management.

Key Responsibilities:

  • Oversee all administrative and maintenance activities within the campus.
  • Manage and lead the housekeeping team, security staff, and admin executives.
  • Ensure proper upkeep, cleanliness, safety, and infrastructure maintenance of the campus.
  • Supervise day-to-day campus operations and resolve issues promptly.
  • Monitor vendor management, AMC (Annual Maintenance Contracts), and facility services.
  • Handle procurement, logistics, and administrative documentation.
  • Maintain and monitor campus inventory and assets, including:
  • Tracking all furniture, equipment, IT hardware, and consumables.
  • Maintaining updated records of stock levels, asset registers, and usage logs.
  • Ensuring periodic audits, tagging, and preventive maintenance of assets.
  • Coordinating purchase, repairs, disposal, and replacement of inventory/assets.
  • Implementing cost-control measures to avoid wastage and pilferage.
  • Implement policies, SOPs, and compliance related to administration, safety, and facilities.
  • Coordinate with management for smooth execution of events, campus activities, and official requirements.
  • Ensure cost-effective management of resources while maintaining quality standards.

Requirements:

  • Graduate (preferred in Management/Administration or related field).
  • Minimum 5–7 years of experience in Administration & Maintenance, preferably from service industries (education, hospitality, corporate facilities, etc.).
  • Proven ability to handle large teams (housekeeping, security, executives).
  • Strong communication, organizational, and problem-solving skills.
  • Knowledge of vendor management, facility operations, inventory & asset lifecycle management, and compliance.

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