Executive Assistant

2 weeks ago

Gurugram, India Lyxel&Flamingo (L&F) Full time

Designation – Executive Assistant (Founder's Office)


Location – 1st Floor, Tower-A, UNITECH CYBER PARK, Durga Colony, Sector 39, Gurugram, Haryana 122003


Days of working – 5 (Sat& Sun fixed off)


Overview: We are seeking a highly organized and proactive individual to support the Chief of Staff in managing daily operations and ensuring efficient workflow within our organization. The ideal candidate will have exceptional communication skills, a strong attention to detail, and the ability to handle confidential information with professionalism and discretion. This role requires someone who can anticipate needs, prioritize tasks, and thrive in a fast-paced environment. The Founder’s Office role is dynamic and fast-paced , and without his/her expertise and dedication, the executive team members wouldn't be able to perform at their best.


Responsibilities:

Calendar Management:

  • Coordinate and manage the Chief of Staff/CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Anticipate scheduling conflicts and proactively resolve them to ensure efficient use of time.

Communication Liaison:

  • Serve as a point of contact for internal and external communications directed to the Chief of Staff & CEO.
  • Draft and prepare correspondence, memos, and presentations on behalf of the Chief of Staff and CEO.

Information Management:

  • Organize and maintain documents, files, and records in both physical and electronic formats.
  • Ensure easy access to information and timely retrieval of documents as needed.

Monitoring & Responding to Emails:

  • Organising the CEO/ Chief of Staff’s emails, messages and prioritising what needs immediate attention.

Meeting Coordination:

  • Prepare agendas, gather necessary materials, and take minutes during meetings as required.
  • Coordinate logistics for meetings, conferences, and special events.

Administrative Support:

  • Assist in preparing reports, presentations, and briefing materials for the Chief of Staff and CEO.

Project Assistance:

  • Support special projects and initiatives led by the Chief of Staff, including research, data analysis, and coordination with various departments. Assist in making presentations and gathering & organising relevant data.

Executive Support: Handle personal tasks and responsibilities for the Chief of Staff, including managing personal appointments with discretion and confidentiality.

Confidentiality and Discretion:

  • Handle confidential information with sensitivity and discretion.
  • Uphold a high level of professionalism and integrity in all interactions.


Qualifications:

  • We are looking for freshers or someone with 6 months to 1 year of work experience.
  • Bachelor’s Degree from Tier 1 College.
  • Excellent organizational and time management skills with the ability to multitask and prioritize workload.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Familiarity with Social Media and Web Analytics.
  • Familiarity with Industry trends.
  • Discretion and confidentiality in handling sensitive information.


Skills:

o Excellent verbal and written communication skills.

o Active Listening

o Emotional Intelligence

o Cultural Sensitivity.


Additional Requirements:

  • Ability to work independently and as part of a team, with a proactive and positive attitude.
  • Flexibility to adapt to changing priorities and deadlines.
  • Strong problem-solving skills and attention to detail.
  • Professional demeanour and strong interpersonal skills.
  • Delegation Skills: Knowing the right person within the organisation for respective tasks.
  • Resourcefulness.
  • Managing Ambiguity


Location:

  • 1st Floor, Tower-A, UNITECH CYBER PARK, Durga Colony, Sector 39, Gurugram, Haryana 122003)


Application Process:

  • Please submit your resume and cover letter outlining your qualifications and interest in the position.



About Us:

Lyxel&Flamingo is all in one Digital Marketing Solution for businesses at the intersection of art, design, and technology. Our multi-competence left brain-right brain approach create powerful solutions for brands in an increasingly disruptive world.


For more information, please visit our office website: lyxelandflamingo.com.


Interested candidates can share their resume at


Best Regards,

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