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Executive Assistant

2 months ago

Gurugram, India Lepton Software Full time

JOB RESPONSIBILITY:


Calendar Management: Manage and optimize the executive team’s calendars, scheduling internal and external meetings, calls, conferences, and travel.

Communication: Serve as the first point of contact for the executives, handling calls, emails, and

messages in a professional manner.

Meeting Coordination: Organize and prepare materials for meetings, including agendas,

presentations, and meeting minutes. Follow up on action items to ensure timely completion.

Travel Arrangements: Book and coordinate complex domestic and international travel itineraries,

accommodations, and other related logistics.

Documentation: Prepare reports, presentations, and correspondence as requested. Maintain records, files, and databases.

Project Support: Assist with special projects, initiatives, and research as directed by the executive

team.

Confidentiality: Handle sensitive and confidential information with the utmost discretion.

Office Management Support: Assist in office operations tasks.


QUALIFICATION & SKILLSET:


Experience: 5+ Years

 Bachelor’s degree in Business Administration, Communications, or a related field preferred.

 Proven experience as an Executive Assistant, Administrative Assistant, or similar role, preferably within the IT or technology industry.

 Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and G Suite (Google Calendar, Google Drive, etc.).

 Excellent organizational, time management, and multitasking skills.

 Exceptional written and verbal communication skills.

 Ability to work independently and handle multiple projects with minimal supervision.

 Strong attention to detail and ability to prioritize

 Experience managing travel arrangements and expense reports.

 Discretion and confidentiality are essential.


Preferred Skills:


 Experience supporting C-level executives in a fast-paced, high-tech environment.