Financial and Administrative Officer

4 weeks ago

india Tawzef for Recruitment & HR Consultancy Full time
Job Description
The Financial and Administrative Officer to be hired will be in charge of ensuring the necessary support to the Programme Manager and the Procurement/Contract and Financial Manager in administrative and accounting tasks for the correct management and administrative, economic and financial monitoring of the Programme.
The Financial and Administrative Officer will have to combine a good theoretical and practical competence in the activities administrative-accounting management/control/supervision of initiatives relating to the sector of development cooperation, as well as the ability to fit into a multi sector team contributing to the overall success of the Programme operations. He/she will report to the will act under the supervision of the Programme Manager and the Procurement/Contract and Financial Manager to ensure proper administrative implementation of the Contribution Agreement.
Assist and support the Procurement/Contract and Financial Manager to ensure the financial
management of the EU-funding flows and carry out the following tasks: registration of inbound
and outbound flows, the accounting and payment of expenditure, financial monitoring of
expenditure trends and reporting, currency movements, balance sheets and contract
registration, in the dedicated accounting system(s) and elaborates related reports.
Ensure proper administrative and financial implementation of the Contribution Agreement.
Initiate expenditure execution operations with regards to contracts.
Support in the financial monitoring of grants and verifies the partner financial statements. Contribute to the expenditure reports and prepares the requests for payment. Entry of financial data in AICS e-accounting system.
Assistance in budget control, verification and reporting. Assisting in verifying in the process of implementation of European procedures and their harmonization with local regulations.
Support in the financial monitoring of grants and verify partner financial statements. Support in providing all documents and necessary information during the auditing period. Draft Administrative orders for commencement of tasks whenever applicable.
Revise all invoices and financial reports related to the implementation of the activities of the Programme and prepare the necessary documents for payment.
Prepare the monthly payments of the Programme including employees and other expenses, submitting the "Prima Nota" and supporting documents to update SIGOV. Support in the preparation of the ToRs and forms for launching of vacancy announcements for the local personnel of the EU-Delegated programmes and evaluation of received applications.
Liaise with AICS Administrative team ensuring compliance with the newly introduced guidelines and regulations on transparency matters, and the proper application of procurement
practices
Participate during the evaluation process of tenders. perform other duties as required per the Office needs.
Requirements Essential requirements
3.1 Education background
Bachelor's University degree in Accounting, Finance, Business Administration, Procurement or similar field of studies. Other degrees will be considered when matched with highly qualified professional experience in the sector of intervention.
3.2 Language skills
Arabic native speaker.
English both written and spoken (C1 European level).
4. Experiences and competences
Minimum 5 years of relevant professional experience (post-graduation) in the field of administrative/financial/procurement sectors in the framework of development programmes.
Experience in procurement, budgeting, planning and reporting on international, in particular EU-funded projects of at least 5 years.
Excellent command of English both written and spoken C1 European level. Proficient in using computers including Microsoft programs, spreadsheet, Email (outlook).
4.1 Preferred requirements
At least level B1 of the Italian language. Relevant professional experience with Italian and international organisations (UN, EU). Knowledge of the Italian electronic accounting systems of AICS - GECOdelUE and SIGOV. Previous experience in procurement, recruitment, budgeting, planning, reporting, evaluation of
tenders and concept note. Teamwork and team building attitude, strategic and effective communicational skills
Requirements
Essential requirements 3.1 Education background Bachelor's University degree in Accounting, Finance, Business Administration, Procurement or similar field of studies. Other degrees will be considered when matched with highly qualified professional experience in the sector of intervention. 3.2 Language skills Arabic native speaker. English both written and spoken (C1 European level). 3.3 Experiences and competences - Minimum 10 years of relevant professional experience (post-graduation) in the field of administrative/financial/procurement sectors in the framework of development programmes. - Experience in procurement, budgeting, planning and reporting on international funded projects of at least 5 years. - Experience in the Italian and/or European procurement procedures of at least 3 years. - Professional skills and experience in the support for procurement and recruitment procedures. - Proficient in using computers including Microsoft programs, spreadsheet, Email (outlook). 3.4 Preferred requirements - Atleast level B1 of the Italian language. - Relevant professional experience with Italian and international organisations (UN, EU). - Teamwork and effective communicational skills.

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