Executive Assistant to Chief Executive Officer

Job Title: Executive Assistant to the CEO

Company: Dulhan / Hoko Hoko Ventures / Vishwa Carbon (You would hired under Hoko Hoko Ventures)

Location: Pune, India

Reports to: Tanish Shewani - Founder & Chief Executive Officer

Why this role exists

Tanish leads multiple product lines, companies, partnerships, and investor discussions every week. We're hiring a hyper-organized. Executive Assistant who can transform that whirlwind into a disciplined operating system, freeing the CEO to stay in "vision & deals" mode while you keep the trains running on time.

Companies he runs: Climate Tech, Software Development, Ethnic Wear + multiple apps.

What you'll own

Founder Operations

• Strategically gate-keep and curate the CEO's calendar, inbox, and travel; protect deep-work blocks.
• Draft, polish, and proof decks, memos, board updates, and investor comms.
• Triage inbound requests; decide what moves forward, what delegates, and what dies.

Project & OKR Management

• Convert brainstorming sessions into structured plans in Notion/Asana; track actions, owners, and deadlines.
• Run weekly stand-ups, chase blockers, and deliver status dashboards by Monday 09:00 IST.

Business & Market Intelligence

• Produce rapid research briefs on competitors, regulations, or prospective partners (20 min, 2 hr, 2 day formats).
• Build quick 'back-of-the-envelope' financial models or SWOTs to support go/no-go calls.

Stakeholder Hub

• Prepare briefing notes for high-stakes meetings; capture minutes with clear A-I-R (Action, Owner, Deadline).
• Maintain warm touch-points with investors, CXOs, government officials, and key partners.

Process Engineering

• Design and document SOPs for recurring workflows—then automate low-value steps using AI (Zapier, GPT).

What success looks like (first year)

KPI:

• Target CEO calendar aligned to top 3 company priorities≥ 90 % of working hours
• Actionable minutes logged within 24 h≥ 95 % of meetings
• Inbox to decision latency≤ 24 h
• Documented process improvements≥ 1 per quarter
• Internal stakeholder NPS8 / 10 or higher

Must-have profile

• 5-8 years supporting a founder, C-suite exec, or as Chief-of-Staff in a high-growth tech, consulting, or PE/VC environment.
• Business & financial literacy (BBA/MBA or equivalent hands-on experience)—you can read a term sheet or build a simple P&L.
• Master of Notion, Asana, Google Workspace, Excel/Sheets, and AI productivity tools (Zapier, Make, GPT prompts).
• Exceptional verbal & written English, concise, persuasive, typo-free.
• Pune-based (or willing to relocate) with the flexibility to travel on short notice.
• High-EQ gatekeeper who can push back diplomatically and handle confidential data with zero leaks.
• Organization skills is very important, should have the ability to manage a lot of items over 3 different ventures.

Bonus points

• Exposure to sustainability or climate-tech projects.
• Experience with investor relations or light financial modelling.
• Formal process-improvement creds (LEAN, Six Sigma) or a history of building killer Notion templates.

Our culture: what you can expect

• Mission over ego. We care about large scale impact first, titles second.
• Bias to ship. 70 % right & on time beats 100 % perfect & late.
• Tools > rules. If a bot can do it, we automate it.
• Radical candor. Clear feedback, zero politics.

Benefits

• Competitive salary tied to company OKRs.
• Annual learning stipend for courses, books, or conferences.
• Comprehensive health insurance (self + dependents).
• Carbon-negative workplace perks—offsets for your personal footprint, green commutes, and low-carbon team retreats.
• Working across 3 future facing domains with the opportunity to transition to leadership roles.

Hiring process

1. Asynchronous exercise – 2-page research memo on a new climate-tech regulation (48 h turnaround).
2. Live simulation – Re-prioritize a chaotic Monday calendar; walk us through your logic.
3. Founder interview – Problem-solving session with Tanish (30 min).
4. Reference & background check – Confidentiality & reliability are non-negotiable.