Executive Assistant to the Chief AI Officer

[Fast-Track Management Development Program | 2-Year Accelerated Career Path]

We are seeking a dynamic, technology-savvy & highly organized individual as the Executive Assistant to the Chief AI Officer. This role is designed as a leadership development springboard for high-potential management graduates, offering unparalleled exposure to C-suite decision-making and AI strategy.

Calendar & Email Management

• Manage and optimize the CAIO's calendar, ensuring seamless coordination of internal and external commitments
• Screen and manage email inbox, drafting responses to routine inquiries for CAIO approval
• Coordinate responses across multiple communication channels (, email, etc.)
• Maintain organized email folders and ensure timely follow-ups

Digital Presence & Relationship Management

• Manage the CAIO's presence, including screening messages and identifying networking opportunities
• Build and maintain a comprehensive CRM system tracking all professional relationships, past interactions, and future opportunities
• Proactively reconnect with contacts based on travel schedules (e.g., reaching out to past connections when CAIO visits their city)
• Ensure no valuable relationship or opportunity falls through the cracks

Travel & Logistics Coordination

• Create and maintain detailed travel itineraries with complete logistics planning
• Coordinate visa applications and documentation well in advance
• Optimize travel schedules to incorporate strategic meetings and networking opportunities
• Link travel plans with relationship management to maximize networking during trips

Meeting Support & Documentation

• Attend routine internal meetings (HR, administrative, operational) on behalf of the CAIO
• Participate in vendor meetings and initial screening calls
• Prepare comprehensive meeting summaries with clear action items
• Manage follow-ups and ensure completion of action items

Research & Administrative Support

• Compile briefing materials on organizations and individuals before meetings
• Identify and implement process improvements to optimize efficiency within the CAIO's office
• Ensure all activities adhere to company policies and industry regulations

Event & Stakeholder Coordination

• Plan and organize internal events, workshops, and team meetings
• Build and maintain relationships with internal teams and external partners
• Coordinate with various stakeholders to ensure smooth execution of CAIO office initiatives
• Support the communication of CAIO office goals and vision to relevant stakeholders

Strategic Exposure & Learning Opportunities:

• Shadow the CAIO in board meetings and strategic planning sessions
• Contribute to AI strategy presentations and white papers
• Conduct market research and competitive analysis for strategic initiatives
• Interface with portfolio companies, investors, and industry leaders
• Get exposure to M&A discussions, partnership negotiations, and product strategy

• Bachelor's degree required; MBA with Engineering background [preferred but not mandatory]
• Fresh graduates with exceptional organizational skills are welcome
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, CRM systems, and calendar management tools
• Detail-oriented with ability to manage multiple priorities simultaneously
• Proactive mindset with strong problem-solving abilities
• Outgoing personality with a passion for building relationships and strong analytical mindset

• Direct mentorship from a senior AI leader with extensive industry experience
• Accelerated 2-year path to Strategy/Product Management/Chief of Staff roles
• C-suite exposure from Day 1 - observe and learn executive decision-making firsthand
• Build connections with global AI leaders, VCs, and industry pioneers
• Real business impact - your insights and recommendations will shape AI strategy
• Clear learning and development path
• Dynamic, fast-paced work environment

If you are passionate about AI, thrive in a fast-paced environment, and are ready to take on a multifaceted administrative role with extensive responsibilities, we would love to hear from you

Note: We are an equal opportunity employer and do not discriminate on the basis of gender, race, religion, or any other factor.

Send your resume to ai@fulcrumdigital.com