Executive: Commercial

4 weeks ago

Kanjurmarg railway station, India HVAX Technology Ltd. Full time

Key Responsibilities

1. Manpower and Attendance Management

  • Maintain daily attendance sheets for site engineers and contractors, ensuring accurate records of site manpower.
  • Submit monthly timesheets of site engineers to HR for payroll processing and contractors' timesheets to vendors for invoicing.

2. Expense and Voucher Management

  • Remind site engineers to submit monthly expense vouchers within stipulated deadlines.
  • Verify vouchers before forwarding them for approval to the Project Manager and HOD.
  • Upload approved vouchers on the project-based ERP system.

3. Advance Requests and Work Orders

  • Raise site expense advance requests on behalf of site engineers and secure necessary approvals.
  • Prepare and issue project-specific work orders via ERP as instructed by the Project Manager.

4. Invoice Handling

  • Collect monthly invoices from vendors and review for accuracy and completeness with supporting documents.
  • Upload validated invoices into ERP for booking after approvals from the Project Manager and HOD.
  • Notify Project Manager for revised work orders in case of budget overruns.

5. Travel Coordination

  • Coordinate with the travel desk for arranging domestic and international travel (air, bus, train) including insurance.
  • Track return tickets, visa validity, and insurance coverage; coordinate renewals/extensions as required.

6. Financial Documentation & Support

  • Provide updated account ledgers to site engineers and vendors upon request.

7. Communication & Issue Resolution

  • Act as the first point of contact for site engineers' operational issues via call or email.
  • Escalate unresolved concerns to the Project Manager for necessary action.

Job Types: Full-time, Permanent

Pay: ₹25, ₹30,000.00 per month

Benefits:

  • Health insurance
  • Life insurance
  • Provident Fund

Application Question(s):

  • Bachelor's degree in Commerce, Business Administration, or equivalent.
  • Strong knowledge of ERP systems and MS Office (Excel, Word, PowerPoint).

Education:

  • Bachelor's (Required)

Experience:

  • project administration: 4 years (Required)
  • site cordination: 4 years (Required)

Work Location: In person

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