Payroll Specialist

Beyond Just Service, a global provider of contact center and back-office support, is hiring a Certified Payroll Specialist for our California-based client, a fast-growing, compliance-driven transportation and logistics firm. This is a high-impact position ideal for someone with elite Excel skills, an obsession for digital organization, and the leadership qualities to manage a small payroll micro-team. Full technical training will be provided, but you must arrive ready to build airtight workflows and protect our client from costly compliance issues.

What Youll Do

Certified Payroll Compliance

- Collect and validate driver and subcontractor timesheets, GPS logs, and equipment hours.

- Cross-check hours, job codes, and fringe allocations; flag issues proactively.

- Generate WH-347 and DIR e-CPRs weekly for active jobs.

- Maintain up-to-date wage determinations and implement regulatory updates fast.

- Monitor subcontractor reports, reject non-compliant submissions, and escalate as needed.

Data Systems & Audit Readiness

- Build advanced Excel/Google Sheets workbooks with Pivot Tables, Power Query, XLOOKUP, and macros.

- Organize digital files into audit-ready, instantly retrievable folders.

- Assemble audit binders and respond to agency inquiries within 24 hours.

- Collaborate with HR, Dispatch, Billing, and offshore timecard auditors daily.

Team Leadership

- Lead a micro-team of 12 payroll/data-entry assistants.

- Run daily stand-ups, assign tasks, provide feedback, and escalate blockers.

- Train internal staff and subcontractors on CPR procedures.

Process Improvement

- Map and refine SOPs to improve turnaround time.

- Lead automation initiatives for data capture and error flagging.

- Track ROI and execution of each improvement effort.

What You Master's degree in Accounting, Finance, Commerce, Computer Science, or related fieldor equivalent practical experience.

- 3+ years managing complex data in a fast-paced environment.

- 1+ year of experience supervising staff (team lead, senior analyst, or similar).

Technical Mastery:

- Expert-level Excel/Google Sheets: Pivot Tables, Power Query, XLOOKUP, Macros/VBA.

- Strong command of digital file management and collaboration tools (Slack, Teams, Asana, Trello, Monday, etc.).

Soft Skills:

- Meticulous attention to detail and digital organization.

- Action-oriented decision-making with a calm sense of urgency.

- Proficient written and verbal English communication.

- High learning velocity and discretion with sensitive data.

- Constructive feedback culture and self-direction across time zones.