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Aimlay - Company Secretary

2 months ago

Gurgaon, India Aimlay Private Limited Full time

- We are seeking a dedicated and detail-oriented Assistant Company Secretary for a full-time, on-site role.

- The Assistant Company Secretary will play a crucial role in supporting the Company Secretary by ensuring the company's compliance with legal and regulatory requirements.

- This position involves providing assistance to the board of directors, preparing agendas for board meetings, recording minutes, and maintaining accurate statutory records.

Key Responsibilities:

- ROC Matters and Compliance: Independently manage a variety of ROC-related tasks, including drafting and executing board resolutions, handling regular filings, and managing notices and other compliance requirements for both private and public companies.

- Ensure all submissions are timely and accurately completed.

- Board and Committee Support: Prepare comprehensive agendas and documentation for board meetings, committee meetings, and annual general meetings (AGMs).

- Follow up on action items and ensure all decisions and tasks are tracked and implemented.

- AGM and Meeting Facilitation: Organize and facilitate AGMs, including taking detailed minutes, drafting resolutions, and lodging required forms and annual returns with the appropriate regulatory departments.

- Ensure all procedural requirements are met.

- Statutory Records Management: Maintain up-to-date statutory books, including registers of members, directors, and secretaries.

- Ensure that all records are accurately kept and accessible.

- Company and LLP Administration: Oversee the incorporation process for new companies and LLPs, manage the strike-off process for companies and LLPs, and handle the conversion of companies into LLPs.

- Ensure all regulatory procedures are followed for these Experience: 2-4 years of professional experience in ROC-related matters as a Company Secretary, demonstrating a solid understanding of compliance and regulatory requirements.

- Certification: Qualified Company Secretary from the Institute of Company Secretaries of India, with the requisite credentials and knowledge.

- Technical Skills: Proficiency in Microsoft Excel and Word, with the ability to create and manage complex documents and spreadsheets.

- Communication: Excellent written and verbal communication skills, with the ability to effectively interact with board members, regulatory authorities, and other stakeholders

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