Administrative Manager

Position title:

Admin Manager

About the Company:

Trunks company established in 2011, explores an unparallel realm in the world of Trunks, our story of passion, perseverance and creative expression is inspired by our roots and defying conventional imagination, thus establishing an industry of our own.

Since inception we have been encapsulating emotions and passions those of aficionados, collectors and travelers through meticulously handcrafted concept Trunks for travel, games, bars and more.

Website: www.trunkscompany.com

: Trunks Company: My Company |

Instagram:

Job Requirements and Skills:

Position Objective- The Admin Manager will be responsible for ensuring the seamless and efficient operation of all administrative functions within the organization, with a particular focus on managing the complexities of export and import activities, vendor relationships, and compliance with international trade regulations. This role is critical in maintaining the highest standards of service and quality that align with the brand's luxury positioning.

About the position- The Administrative Manager plays a critical role in ensuring the smooth and efficient operation of the company's administrative functions. This position is responsible for overseeing day-to-day office operations, managing administrative staff, and supporting senior management in executing company-wide initiatives. The ideal candidate will have a strong background in administration, exceptional organizational skills, and a deep understanding of the luxury industry.

Job Skills -

1. Good understanding of Luxury, Design, Art & Craft.
2. Strong organizational skills to manage multiple tasks, deadlines, and priorities effectively.
3. Experience in managing export and import operations, including documentation and compliance.
4. Proficient in negotiating with vendors and managing vendor relationships.
5. Strong analytical skills
6. Willing to travel 2 – 4 days a month

Personal Attributes:

1. Excellent written & verbal communication, good personality, strong interpersonal skills, and the ability to build relationships at all levels.
2. Ability to work effectively under pressure and manage multiple clients or agencies simultaneously.
3. Self-motivated and able to work independently as well as part of a team.
4. Mindset & approach to be solution-driven.
5. Adaptability, enthusiasm, and a genuine passion for the brand.

Major responsibilities:

Office Management:

• Oversee the daily operations of the office, ensuring a professional and welcoming environment.
• Manage office supplies, equipment, stationery, medical kits and facilities, ensuring everything is well-maintained and functioning.
• Coordinate with external vendors and service providers to maintain office operations.

Executive Support:

• Assist senior management with scheduling, travel arrangements, and other administrative tasks as needed.
• Supervise and support the office assistants, and other relevant roles.
• Prepare and manage correspondence, reports, and presentations for executive meetings.
• Serve as the point of contact for internal and external stakeholders on administrative matters.

Project Management:

• Lead and participate in special projects related to office operations, process improvements, and company events.
• Coordinate company events, meetings, and other functions, ensuring they align with the brand's standards.

Compliance and Procedures:

• Ensure compliance with company policies and procedures, particularly in relation to health and safety regulations.
• Develop and implement administrative processes and systems to improve efficiency and effectiveness.
• Monitor and manage budgets for administrative expenses, ensuring cost-effectiveness without compromising quality.

Import and Export:

• Oversee the entire process of export and import, ensuring compliance with national, international trade regulations.
• Negotiate terms and conditions with vendors to secure the best pricing, payment terms, and delivery schedules.
• Establish and maintain strong relationships with key suppliers, ensuring continuous improvement in quality and service levels.
• Conduct regular market research to identify potential new vendors and assess their suitability for the company's needs.
• Prepare regular reports on import/export activities and vendor performance, providing insights and recommendations for improvements.
• Ensure that all documentation related to export and import activities is accurately maintained and easily accessible for audits and inspections.
• Maintain an organized database of vendor contracts, negotiation records, and correspondence.

Communication:

• Act as a liaison between different departments to ensure clear communication and efficient workflow.

Education

Bachelors/ Masters in Business Administration, Management, or a related field.

Experience

Minimum of 7 yrs. Experience (preferably in luxury / high-end residential project)

Job Location/ Hours

This position is based in Jaipur, with occasional travel required.