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Executive Administrative Assistant

1 month ago

Chennai, India J.Bridge, LLC Full time

----To Apply, please follow instructions under NEXT STEPS below----


The Candidate:

The ideal candidate should have previous experience as an Executive Assistant for at least 3 years, excellent at calendar management (Microsoft calendar / Zoom etc). Must be proactive with a desire to learn new skills. It is essential the candidate is proactive as well as detail orientated. Able to work under pressure and deadlines. Fluency in English is a must due to comprehensive notes required for Meeting Minutes. Able to hit the ground running.

 

Responsibilities (includes not limited to)

  • Team Calendars Maintenance
  • Follow up emails
  • Maintain Contact List
  • Organize documents and reports
  • Minute of Meetings
  • Book travel arrangements
  • Book overseas conference calls, rooms, taxis, couriers, hotels etc.
  • Submit and reconcile expense reports
  • Prepare and monitor invoices


Qualifications

  • Bachelor's degree or equivalent experience
  • Experience in an administrative role
  • Strong written ENGLISH and verbal communication skills
  • Ability to work in high intensity, fast-paced environment
  • Versatility in Zoom, MS Office especially, Outlook, Word, PPT and Excel
  • Salesforce knowledge a plus
  • Excellent time management skills and ability to multi-task and prioritize work
  • Must reside in Chennai
  • Flexibility with timing is IMPORTANT for this role


Next Steps

Please email us at career@jbridge.jp with the subject line “JB EA Position”

1. Full Name

2. Role for which you are applying

3. Latest/current job details - and reasons for leaving

4. Current & expected salary

5. Expected date of joining / availability and duration

6. City/Country in which you are residing, if Chennai resident, specify locality and if you have

your personal transport

7. Do you have a laptop/pc that can be used for your work

8. Do you have a broadband connection/ which one?

9. On a scale of 1 to 10

a. Rate your proficiency in spoken and written English

b. Rate your proficiency in calendar management and setting up calls.

c. Rate your proficiency in taking notes

10. How did you hear about this position

11. Why should we hire you

12. Please attach your CV/resume, cover letter and supporting docs in PDF format

13. Provide a crisp write-up between 200-500 words, “About yourself, your personal goals and what you bring to this role” (This is a test of your communication and English skills)

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