Executive Assistant to Managing Director

4 days ago

Mumbai, India Talent Corner HR Services Pvt Ltd Full time

Job Title: Personal Assistant to Managing Director


Location: Chowpatty Office (Sukh Sagar 605)


Working Hours: Monday to Saturday, 10 AM to 7 PM


Gender Requirement: Female


Salary: Max 90K - 1LPA depends on candidates performance during the interview.


Travel Requirement: Comfortable with extensive travel


Job Description


We are seeking a dynamic, presentable, and professional Personal Assistant (PA) to support our Managing Director at our Chowpatty Office. The ideal candidate should possess excellent communication skills, basic financial knowledge, and the ability to multitask across various businesses. She should also be capable of maintaining a high level of professionalism and discretion, while being adaptable and ready to travel as needed.


Key Responsibilities


• Travel Coordination: Accompany the Managing Director on business trips, ensuring smooth logistics and itinerary management.

• Administrative Support: Provide comprehensive administrative support, including managing schedules, booking appointments, and organizing meetings.

• Note Taking: Attend meetings with the Managing Director, taking detailed notes, and preparing minutes of meetings.

• Communication: Act as the primary point of contact between the Managing Director and internal/external stakeholders. Manage correspondence, emails, and phone calls efficiently.

• Financial Tasks: Handle basic financial tasks such as expense reports, budgeting, and invoice processing.

• Event Coordination: Assist in organizing and managing business events, conferences, and social gatherings.

• Sales Support: Support sales activities, including preparing presentations, proposals, and reports.

• Office Management: Ensure the office environment is well-organized and runs smoothly, managing supplies and office facilities.

• Project Assistance: Provide support in managing multiple business projects, ensuring timely completion and high-quality results.

• Professional Representation: Present a professional and polished image in all interactions, both within and outside the company.


Required Qualifications


• Education: Bachelor's degree in Business Administration, Finance, Communications, or a related field.

• Experience: Minimum of 2 years of experience in a similar role, preferably within a corporate setting.

• Skills:

• Strong verbal and written communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Basic financial knowledge and understanding of budgeting and expense reporting.

• Excellent organizational and multitasking abilities.

• Strong interpersonal skills and the ability to interact with diverse individuals.

• Sales acumen and ability to support sales activities.

• Attributes:

• Presentable and professional appearance.

• High level of discretion and confidentiality.

• Ability to work independently and as part of a team.

• Willingness to travel extensively as required.

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