event services executive

5 days ago

Jaipur, India Naukripay Full time
Job Description

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Event Executive plans, organizes, and executes events such as conferences, weddings, and corporate gatherings, managing logistics, budgeting, vendor relationships, and on-site activities to ensure seamless delivery and alignment with event objectives. Key responsibilities include sourcing venues, coordinating with suppliers, managing project tasks to stay on schedule and budget, troubleshooting issues, and collaborating with internal teams to achieve event goals and enhance attendee experiences. 

Key Responsibilities

Project Planning:

Develop and manage event projects from conception to completion, ensuring deliverables are met on time and within budget. 

Budget Management:

Create and oversee budgets, reporting on spending and ensuring events remain financially viable. 

Vendor & Venue Coordination:

Source and negotiate with venues, suppliers, caterers, and other service providers, acting as a liaison to ensure all requirements are met. 

Logistics Management:

Handle all logistical aspects, including transportation, accommodation, and on-site setup, to ensure the smooth operation of events. 

Stakeholder Communication:

Collaborate with internal teams, clients, and vendors, facilitating clear and effective communication throughout the planning process. 

On-site Execution:

Manage event day activities, supervising staff and volunteers to ensure everything runs smoothly and efficiently. 

Problem-Solving:

Address challenges and make quick decisions to resolve issues that may arise during an event. 

Reporting & Analysis:

Prepare detailed reports on event performance, including successes, challenges, and attendee feedback, to inform future events. 

Essential Skills

Organizational Skills: Meticulously plan and manage multiple moving parts of an event. 

Communication Skills: Effectively interact with diverse groups of people, including clients, vendors, and staff. 

Problem-Solving: Think on your feet and find creative solutions to unforeseen problems. 

Creativity: Design memorable experiences and unique event concepts. 

Leadership: Guide and motivate event staff and volunteers to ensure goals are met. 

Attention to Detail: Meticulously plan every aspect of an event to ensure quality and success. 


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