Executive Assistant to CEO

3 weeks ago

Vadodara, Gujarat, India SI2 Technologies Pvt Ltd Full time

Location: Vadodara

Job Type: Full Time / Onsite

Shift: General Shift

Experience: 4-5 years in executive-level support, preferably in tech or IT firms

Company Profile: SI2 Technologies is a strategic Enterprise Solutions and IT Infrastructure Management service provider company. As a specialist in delivering business transformation through IT, Infrastructure, and Consulting, we partner with our customers to help them drive positive and upscaled outcomes.

One of the many ways that we aim to keep providing you with the best possible service is our continued investment in education and the growth of our people. We hire highly skilled professionals and continually train and keep them updated in the latest technologies.

Job Summary:

We are looking for a driven and detail-oriented Executive Assistant to the CEO who can be a trusted partner in managing daily priorities, high-level coordination, and strategic support. This role requires exceptional organizational skills, sound judgment, and the ability to work efficiently in a high-growth IT organization.

Key Responsibilities:

  • Calendar Management:

Scheduling, organizing, and prioritizing appointments, meetings, and travel arrangements for the CEO.

  • Communication Management:

Managing the CEO's communications, including emails, phone calls, and correspondence, often acting as a gatekeeper and point of contact.

  • Meeting Coordination:

Organizing and coordinating meetings, including preparing agendas, presentations, and taking minutes.

  • Travel Arrangements:

Managing complex travel itineraries, booking flights, accommodations, and transportation.

  • Document Preparation:

Creating, editing, and proofreading reports, presentations, and other documents.

  • Information Management:

Maintaining organized files (both physical and electronic), managing databases, and ensuring efficient information flow.

  • Project Support:

Assisting with special projects, conducting research, and providing support for various initiatives.

  • Confidentiality:

Handling sensitive information with discretion and always maintaining confidentiality.

  • Relationship Management:

Building and maintaining relationships with internal and external stakeholders on behalf of the CEO.

  • Office Management:

Assisting with office management tasks, including managing supplies and coordinating with vendors.

  • IT Support:

In some cases, provide basic IT support or coordinating with IT teams for technical issues.

Skills Required:

  • Excellent Communication Skills:

Strong verbal and written communication skills are essential for interacting with various stakeholders.

  • Organizational Skills:

Ability to manage multiple tasks, prioritize effectively, and maintain an organized workflow.

  • Technical Proficiency:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and potentially other relevant software.

  • Problem-Solving Skills:

Ability to identify and resolve issues, often proactively, to minimize disruptions.

  • Confidentiality:

Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.

  • Adaptability:

Ability to adapt to changing priorities and work in a fast-paced environment.

  • Interpersonal Skills:

Ability to build and maintain positive relationships with a diverse range of individuals.

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