Executive Assistant

2 weeks ago

Vadodara, Gujarat, India Deepak Group Co Full time

Executive Assistant to SBU Head (Life Sciences)

Key responsibilities

Business planning, monitoring, and coordination :

  • Act as a focal point of contact to provide relevant information with due confidentiality & sensitivity to concerned people, department and/ or agencies.
  • Liaise with business associates, external agencies, and business partners to sustain ongoing business relations.
  • Establish mechanism to effectively track and monitor status of projects/ initiatives undertaken by the business.
  • Understand and identify business management processes and recommend actions for simplifying for smooth flow of information and enhanced tracking mechanism.
  • Implement directives of SBU Head/ across functions/ locations; coordinate for deployment as per standards and follow-through to achieve desired outcomes

Documentation and Reporting :

  • Accurately record and maintain MoM (Minutes of Meetings) for meetings/ discussions undertaken on behalf of SBU Head.
  • Follow-through with concerned people or agencies, seek update on MoM (Minutes of Meetings) for meetings or tasks assigned and report status to SBU Head; seek inputs and communicate and follow-through for deployment of instructions for completion as per timelines.
  • Consolidate data, analyse, and present inferences/ key highlights on MIS; track status of actions, prioritize and follow-through for closure and report status.
  • Research on business issues, provide updates on macro and industry trends; ensure quantitative and qualitative analysis of data, with recommendations (related to business case) for decision-making.

Project facilitation :

  • Validate project proposals (content and commercial) and ensure required technical documentation in all aspects.
  • Monitor & report progress on project activities, escalate issues impacting roadmap to right personnel and follow-through for timely resolution.
  • Act as SPOC (Single Point of Contact) for Budgeting, monitor budget spends, and seek clarification on deviations/ delays with required evidence.

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