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Executive Assistant to the President

2 months ago

Gurgaon, India School of Inspired Leadership Full time

SOIL institute of Management is a leading higher education institution with 2 campuses in Manesar and Gurgaon . More information on the organisation at


Role Description

This is a full-time on-site role for an Executive Assistant & Office Manager role reporting to the President / MD at the SOIL Institute of Management campus located in Manesar. The Executive Assistant will be responsible for providing executive administrative assistance, managing expense reports, offering executive support, and handling calendaring tasks for the President.


Reporting directly to the President/ MD the Executive Assistant to the President/MD provides executive, administrative, and development support to the President and Board of Directors, as well as the Senior Leadership Team (SLT) and HR. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertainng to the President & MD Office. The Executive Assistant serves as a liaison to the Board of Directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects.



Qualifications

  • Executive Administrative Assistance, Executive Support, and Administrative Assistance skills
  • Experience in managing HR induction and recruitment efforts
  • Proficiency in organise data in a cloud based environment and in using excel to organise reports and data
  • Ability to work efficiently in a fast-paced environment
  • Excellent organizational and time management skills
  • Strong attention to detail and accuracy


Essential/Primary Responsibilities


  • Assists the President/MD with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
  • Communicates with the general staff on the President/MDs behalf and coordinates logistics with high-level meetings both internally and externally.
  • Communicates directly and on behalf of the President/MD with Board members, donors, foundation staff, and others on matters related to programmatic initiatives as directed.
  • Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with internal and external stakeholders