Executive Assistant

1 week ago

Gurgaon, India Amex Full time

**You Lead the Way. We’ve Got Your Back.**

With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

**_ Position Summary:_**

An opportunity exists for an experienced executive assistant to join the American Express Corporate Affairs and Communications team to provide administrative support to the Vice President, Corporate Affairs and Communications, Asia.

This position reports directly to the Vice President, Corporate Affairs and Communications Asia.

**_ Principal duties and Responsibilities include but not limited to:_**

**_ Administrative Support:_**
- Act as a point of contact for VP in a professional manner using discretion in answering queries in a timely manner.
- Organize and proactively maintain calendars, including scheduling meetings across multiple time-zones.
- Help prepare for meetings as necessary by sharing the agenda, scheduling conference rooms, coordinating catering, logistics, etc. as necessary and sharing minutes/notes post the meeting.
- Lead colleague and team engagement activities across markets - India, Singapore, Hongkong.
- Support and facilitate new team members’ onboarding processes.
- Manage planning and booking business travels for the Vice President.
- Process and reconcile business expenses for the Vice President.
- Provide assistance with organizing team meetings.
- Manage and track the department expenses & budget.
- Manage and reconcile invoices for the team.
- Help report and liaise with IT and technical support required.
- Process procurement processes for the team
- Support special ad hoc projects as assigned.

**_ Communication Support:_**
- Distribute all memos going from colleague communications one India mailbox.
- Draft simple colleague communication content.
- Manage day-to-day media monitoring and reporting.
- Develop all reports by sourcing information from the team members.
- Manage the India intranet page (Namaste India) by sourcing information from across teams.
- Create first level of presentations/documents for the Vice President.

**_ Requirements_**
- Be highly experienced in providing executive supports to leaders in global companies.
- Be confident in organising executive meetings and managing meeting logistics.
- Have strong knowledge of Microsoft Office & Slack (Oracle knowledge a plus)
- Have excellent calendar management skills, including the coordination of complex meeting.
- Able to manage the finance & budget timely and accurately.
- Must have strong written and verbal communications skills. Be able to see the world around in global context. International experience is a plus.
- Requires maturity to handle highly sensitive and in many cases confidential company information as well as managing multiple stakeholders.
- Able to manage and respond quickly to multiple priorities while driving results and delivery against deadlines. Be calm under pressure.
- Be self-motivated and have ability to proactively identify and resolve issues with a sense of urgency and under pressure, as needed.
- Have high energy & positive attitude and be extremely collaborative.

We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:

- Competitive base salaries
- Bonus incentives
- Support for financial-well-being and retirement
- Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
- Flexible work arrangements and schedules with hybrid and virtual options with Amex Flex
- Generous paid parental leave policies (depending on your location)
- Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
- Free and confidential counseling support through our Healthy Minds program
- Career development and training opportunities

At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a tea

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