HR & Admin Manager (Statutory, Payroll)
3 weeks ago
Job Description: HR & Admin Manager (Statutory, Payroll & Compliance)
1. Statutory Compliance & Government Liaison
Ensure Full Statutory Compliance: Maintain up-to-date knowledge of labor laws and statutory
regulations (ESI, PF, Factories Act, etc.), ensuring the company is compliant at all times.
ESI & PF Challan Preparation (VIP & Contractors): Monthly preparation and timely
remittance of Employee State Insurance and Provident Fund contributions for both in-house and
contractual employees.
PF/ESI Master Sheet Follow-up: Maintain and regularly update master tracking sheets to ensure
accuracy of statutory deductions and compliance.
PF Claims (Advance, Merge & Settlement): Coordinate and process employee requests for
advance withdrawals, account merges, and final settlements under PF norms.
ESI Claims Processing: Assist employees in ESI-related reimbursements, including Form 22
submissions and managing e-Pehchan cards.
Inspector of Factories Liaison: Follow up on inspections and coordinate compliance with the
requirements laid down by the Factory Inspectorate.
DSC Key Management: Periodically update and manage the Digital Signature Certificates
(DSC) for companies such as Natural Tex and RR Co for statutory filings.
2. HR Operations & Documentation
Recruitment & Onboarding: Coordinate end-to-end recruitment, from candidate sourcing to
onboarding formalities, aligning with departmental needs.
HR Document Verification: Final review and audit of employee records, joining kits,
background checks, and HR-related legal documents.
Salary Verification: Conduct weekly and monthly payroll audits, ensuring timely and accurate
disbursement of salaries and related benefits.
Staff Personal Files Management: Ensure all employee files are updated, complete, and
securely maintained in compliance with audit requirements.
Monthly Bonus Statements: Prepare detailed bonus statements based on eligibility,
performance, and attendance.
Monthly Manpower MIS: Generate and submit MIS reports reflecting current manpower
strength, turnover, and headcount variances.
Employee Retention & Conflict Resolution: Address employee grievances, manage conflict
situations professionally, and design initiatives for workforce retention and engagement.
3. Contractor & Wage Management
Wage Costing Reports (VIP): Prepare analytical reports comparing actual wages against
budgets to control labor costs and optimize resource allocation.
Contractor Wage Bill Verification: Scrutinize contractor-submitted wage bills for accuracy and
adherence to agreed wage structures.
Workers Wages Head Count: Regularly monitor and validate attendance and wage
calculations for all factory floor workers.
4. Safety, Health & Compliance Initiatives
Factory Health & Safety Monitoring: Implement and oversee occupational health & safety
policies, ensuring compliance with legal and company standards.
Fire Fighting & Mock Drill Records: Maintain logs of mock drills and firefighting training
activities; ensure periodic drills are conducted and documented.
Safety Program Implementation: Drive safety awareness initiatives, training, and compliance
campaigns across departments.
5. Admin & Logistics Management
Administrative Activities: Supervise day-to-day administrative operations; ensuring office
supplies, housekeeping, and infrastructure maintenance are effectively managed.
Transport Monitoring: Track daily transport usage, prepare headcount reports, and ensure
transport arrangements meet workforce needs.
Canteen & Transport Bill Verification: Review and approve vendor bills related to staff
transport and food services.
Insurance File Maintenance: Maintain updated records of employee and asset insurance
policies, and support claims processing when needed.
6. Training & Development
Employee Development Programs: Organize and facilitate training sessions to upskill staff in
technical, compliance, and soft skill areas, promoting a continuous learning culture.
Key Skills Required:
Strong understanding of labor laws and statutory regulations
Payroll processing and auditing
Excellent interpersonal and conflict resolution skills
Proficiency in MS Excel, ERP systems, and statutory portals (EPFO, ESIC)
Organizational and time management abilities
- Attention to detail and high level of accuracy
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