Office Administrator

Location: On-site Department: Administration & Operations Reports To: Operations Manager / Director Experience Required: 3+ Years Salary Range: ₹2.4 LPA – ₹4.2 LPA (Based on experience and skillset) Job Type: Full-Time About the Company: We are a technology-first software development company focused on delivering digital transformation through advanced web platforms, mobile apps, CRM/ERP systems, and process automation. Our teams specialize in technologies like Python, Django, ReactJS, Zoho, WordPress, Shopify, and more . As we scale our operations, we're looking for a proactive and well-organized Office Administrator to ensure smooth internal communication, task tracking, and process discipline across all teams. Role Overview: As an Office Administrator , you will be responsible for daily coordination between development teams and management , maintaining task progress in the Project Management System (PMS) , ensuring adherence to internal rules , and scheduling meetings and client calls as required. This role is critical to keeping projects and teams running smoothly by acting as a bridge between departments and ensuring everyone is aligned, updated, and accountable. Key Responsibilities:Task & Project Coordination ● Collect daily task updates from developers , designers, and team leads. ● Ensure updates are entered and maintained properly in the Project Management System . ● Track deadlines and flag delays or bottlenecks to the reporting manager. Meeting & Call Scheduling ● Schedule internal standups, sprint reviews, team syncs , and other recurring meetings. ● Set up client calls or technical discussions based on availability and project requirements. ● Send reminders and ensure timely participation from relevant stakeholders. Reporting & Documentation ● Maintain clear logs of team performance, attendance, meeting notes, and project summaries. ● Share daily or weekly status reports with project managers and leadership. Office Discipline & Policy Enforcement ● Monitor adherence to company rules, work timings, communication protocols , and documentation standards . ● Flag violations (e.g., non-updated tasks, unapproved leaves, late submissions) and issue reminders as per the escalation matrix. General Administrative Support ● Assist HR with onboarding checklists , access provisioning, and team coordination. ● Handle general admin communication , team queries, asset tracking, and record-keeping. Required Skills & Qualifications: ●  Minimum 3 years of administrative or coordination experience in an IT/software company. ● Strong understanding of software development team structures and workflows . ● Hands-on experience with at least one Project Management Tool ● Good knowledge of Google Workspace (Docs, Sheets, Calendar)or MS Office. ● Excellent English communication skills (written and verbal). ● High sense of accountability, attention to detail, and time management . ● Ability to multitask and prioritize tasks effectively in a fast-paced environment. Good to Have: ● Basic familiarity with tools like Slack, Zoho CRM, Discord, GitHub, and Notion . ● Experience in remote/hybrid team environments . ● Exposure to Agile/Scrum methodology or software project workflows. Work Schedule & Expectations: ● Full-time position with availability during business hours (IST) . ● Must be available to take quick calls from developers and project managers. ● Will be expected to send out end-of-day reports or follow-ups regularly. What We Offer: ● Competitive salary in the range of ₹2.4 LPA – ₹4.2 LPA, based on your experience and skill level. ● Stable and growing work environment with tech-driven teams. ● Opportunities to grow into Operations Coordinator or Project Management roles . ● Collaborative and friendly team culture with structured processes. How to Apply: Send your resume to hr@weboappdiscovery.com