TimeOffice Executive/HR Assistant

3 weeks ago

Singrauli, India Hire Xpert Full time
Job Title: Time Office Executive / HR Assistant

Department: HR / Administration

Location: Talcher, Odisha / Singrauli, Madhyapradesh

Reporting To: HR Manager / Plant Head

CTC- Upto 3.6 LPA(Depending on the interview)

Extra Benefit - Bachelor Accommodation

Job Purpose:

To ensure accurate and timely maintenance of employee attendance, shift schedules, leave records, and statutory compliance as per company policy and labor laws. The role plays a critical part in workforce discipline, payroll processing, and overall workforce management.

Key Responsibilities:
  • Attendance & Shift Management:
  • Monitor and maintain employee attendance records through biometric or manual systems.
  • Prepare and manage employee shift schedules, weekly offs, and overtime allocations.
  • Regular audits of attendance reports and exception handling.
  • Leave Management:
  • Maintain leave records for all employees.
  • Process and verify leave applications and approvals.
  • Coordinate with department heads on leave planning and backfilling.
  • Payroll Coordination:
  • Share monthly attendance, leave, overtime, and deduction details with the payroll team.
  • Ensure zero discrepancies in time data shared for payroll processing.
  • Workforce Discipline & Reporting:
  • Maintain entry and exit records of employees, visitors, and contract workers.
  • Track late coming, early going, absenteeism, and inform HR for necessary actions.
  • Generate daily, weekly, and monthly time office reports.
  • Contract Labor Management (if applicable):
  • Coordinate with contractor supervisors to ensure proper documentation, gate passes, and attendance for contract labor.
  • Verify contractor attendance and wage sheet.
  • Compliance & Documentation:
  • Ensure statutory registers related to working hours, overtime, holidays, etc., are updated as per Factory Act/Statutory norms.
  • Assist during internal/external audits and labor inspections.
Key Skills & Competencies:
  • Excellent knowledge of time management systems (biometric, SAP, Tally HRMS, etc.)
  • Strong MS Excel skills for reporting and analysis.
  • Good understanding of labor laws and statutory requirements.
  • Attention to detail and ability to handle large data volumes.
  • Strong communication and coordination skills.
Qualification & Experience:
  • Graduate in any discipline (Preferred: HR/Commerce).
  • 15 years of experience in Time Office or Attendance Management roles in manufacturing, mining, or large workforce setups.
  • Experience in working with contract labor is a plus.

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