
TimeOffice Executive/HR Assistant
6 days ago
Department: HR / Administration
Location: Talcher, Odisha / Singrauli, Madhyapradesh
Reporting To: HR Manager / Plant Head
CTC- Upto 3.6 LPA(Depending on the interview)
Extra Benefit - Bachelor Accommodation
Job Purpose:To ensure accurate and timely maintenance of employee attendance, shift schedules, leave records, and statutory compliance as per company policy and labor laws. The role plays a critical part in workforce discipline, payroll processing, and overall workforce management.
Key Responsibilities:- Attendance & Shift Management:
- Monitor and maintain employee attendance records through biometric or manual systems.
- Prepare and manage employee shift schedules, weekly offs, and overtime allocations.
- Regular audits of attendance reports and exception handling.
- Leave Management:
- Maintain leave records for all employees.
- Process and verify leave applications and approvals.
- Coordinate with department heads on leave planning and backfilling.
- Payroll Coordination:
- Share monthly attendance, leave, overtime, and deduction details with the payroll team.
- Ensure zero discrepancies in time data shared for payroll processing.
- Workforce Discipline & Reporting:
- Maintain entry and exit records of employees, visitors, and contract workers.
- Track late coming, early going, absenteeism, and inform HR for necessary actions.
- Generate daily, weekly, and monthly time office reports.
- Contract Labor Management (if applicable):
- Coordinate with contractor supervisors to ensure proper documentation, gate passes, and attendance for contract labor.
- Verify contractor attendance and wage sheet.
- Compliance & Documentation:
- Ensure statutory registers related to working hours, overtime, holidays, etc., are updated as per Factory Act/Statutory norms.
- Assist during internal/external audits and labor inspections.
- Excellent knowledge of time management systems (biometric, SAP, Tally HRMS, etc.)
- Strong MS Excel skills for reporting and analysis.
- Good understanding of labor laws and statutory requirements.
- Attention to detail and ability to handle large data volumes.
- Strong communication and coordination skills.
- Graduate in any discipline (Preferred: HR/Commerce).
- 15 years of experience in Time Office or Attendance Management roles in manufacturing, mining, or large workforce setups.
- Experience in working with contract labor is a plus.
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