Executive Assistant to Founder

Position title: Executive Assistant to Founder

Education: Master’s in Business Administration/Graduate

Experience: Minimum of 7 years of experience as an EA

Job Location: This position is based in Jaipur.

About the position- We are seeking a dedicated and experienced Executive Assistant who will play a key role in supporting the Founder by providing high-level administrative, operational, and personal support. The ideal candidate is resourceful, detail-oriented, and capable of handling a wide range of tasks with a high degree of professionalism and discretion.

Job Skills -

1. Exceptional written and verbal communication skills
2. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
3. Outstanding time management skills and the ability to prioritize work
4. Strong administrative & organizational skills with multi-tasking ability
5. Strong conceptual thinker with strong analytical skills.
6. Process-oriented: Demonstrable commitment to following processes, documentation, etc.
7. High level of discretion and confidentiality.

Personal Attributes:

1. Excellent written & verbal communication, good personality, strong interpersonal skills, and the ability to build relationships at all levels.

2. Ability to work effectively under pressure and manage multiple clients or agencies simultaneously.

3. Self-motivated and able to work independently as well as part of a team.

4. Mindset & approach to be solution-driven.

5. Adaptability, enthusiasm, and a genuine passion for the brand.

Major responsibilities:

Executive Support:

1. Act as the primary point of contact for the Founder, managing their calendar, scheduling meetings, and coordinating travel arrangements.
2. Manage emails and correspondence, ensuring prompt and efficient communication within and outside the company.
3. Prepare presentations, reports, and briefs for internal and external meetings.
4. Attend meetings, take minutes, and track action items for follow-up.
5. Handle confidential information with discretion and maintain a high level of professionalism.
6. Remain up-to-date with the latest trends and events in the industry.
7. Resolving issues & maintaining the smooth functioning of the Office
8. Should be high on integrity and the ability to maintain confidentiality in day-to-day operations.
9. Stretched working hrs to finish assignments as and when required.

Tasks Management:

1. Assist in the planning and execution of strategic tasks and initiatives led by the Founder.
2. Liaise with internal teams and external partners to ensure tasks are delivered on time and within scope.
3. Monitor deadlines and ensure the timely completion of tasks by various team members.
4. Creating reports/ MIS regularly for the Founder.

Administrative Tasks:

1. Manage office-related tasks such as filing, organizing documents, and maintaining the Founder’s office environment.
2. Processing admin-related Bills, inward and outward couriers, taking care of bank statements & coordinating with accounts and other departments.
3. Travel arrangements for both domestic/ international travel, which include visa arrangements, ticket bookings, cab arrangements, hotel bookings, etc.
4. Domestic / International online purchases in coordination with departments.
5. Track expenses and assist in managing budgets related to the Founder’s activities.
6. Maintain Data & Lists of all the collaterals of the company.

Personal Assistance:

1. Assist the Founder with personal errands and tasks as needed.
2. Coordinate and manage personal appointments, events, and household-related responsibilities.

Event Coordination:

1. Plan and coordinate events, both internal and external, including business meetings, dinners, and brand-related events.