Administrative Assistant

3 weeks ago

India Clerk-Tech Full time

Job Title: Administrative Virtual Assistant – Canada Brown

Location: Remote

Type: Full-Time / Contract-Based

About the Role

Canada Brown is a premium provider of eco-friendly custom packaging solutions across North America. We're seeking a proactive, detail-oriented Admin VA to manage the daily operations of the business, ensuring smooth handling of client orders, vendor coordination, quote preparation, scheduling, and customer communication.

This role is critical to keeping everything moving behind the scenes. You'll work directly with the management and act as the operational backbone of the business—interfacing with clients, suppliers, and internal systems while managing timelines and deliverables.

Key Responsibilities

* Order Management & Coordination

o Manage the lifecycle of client orders from inquiry to delivery

o Prepare quotes using templates and coordinate with vendors for pricing and lead times

o Track open orders, follow up on shipments, and flag delays

* Vendor & Client Communication

o Follow up with packaging suppliers, logistics partners, and custom brokers

o Handle incoming calls and emails from clients and provide timely responses

o Maintain clear and professional communication records with all parties

* Operations & Scheduling

o Maintain ClickUp lists and Ticket Management Systems with daily and weekly to-dos

o Set and track internal deadlines, flag overdue tasks, and provide reminders

o Summarize key activities in executive updates to the founder

* Documentation & Admin

o Maintain accurate CRM records and update spreadsheets regularly

o Organize invoices, spec sheets, artwork files, and delivery schedules in Google Drive

o Help with logistics documentation, data entry, and client onboarding

Requirements & Skills

* 5+ years of experience in administrative, operations, or client support roles

* Excellent written and spoken English; clear and professional communicator

* Strong organization, time management, and follow-up skills

* Proficient with Google Workspace, ClickUp, Slack, and CRM platforms (training provided)

* Ability to juggle multiple threads and move tasks to completion without handholding

* Comfortable managing external relationships (vendors, logistics, suppliers)

* Must have Prior experience in supply chain, packaging, warehousing, e-commerce, or logistics

* Must be dependable, resourceful, and detail-obsessed

What You'll Gain

* Long-term role with a fast-growing business

* Direct collaboration with the founder for high-level exposure

* Flexible working hours with remote setup

* Opportunity to grow with the brand and own operations end-to-end

US Shift

SAL-4.5-4.8 LPA

  • Administrative Assistant

    4 weeks ago

    India WideAccess Full time

    Job DescriptionCompany DescriptionWideAccess is an innovative web accessibility platform powered by AI, designed to help businesses create more inclusive and compliant digital experiences. By providing tools for developers, teams, and agencies, WideAccess simplifies the process of identifying, fixing, and managing accessibility issues across websites....

  • Executive Administrative Assistant

    4 weeks ago

    India Imaging Endpoints Full time

    Job DescriptionImaging Endpoints (IE) is an Imaging Technology and Imaging Clinical Research Organization (iCRO). We are passionately focused on our vision to Connect Imaging to the CureTM. Everything we do is aligned with this singular purpose. We work every day excited to advance imaging science, technology, and services to bring curative technologies to...

  • Administrative Assistant

    4 weeks ago

    India Vista Applied Solutions Group Inc Full time

    Job DescriptionJOB SUMMARYThe Administrative Assistant will support high-level leaders in a fast-paced environment. The role will serve as a partner to multiple people in Schellmans leadership team and will be responsible for handling meeting coordination, reporting, travel, and other administrative functions.Knowledge, Skills, and Abilities:- Proven success...

  • Administrative Assistant

    3 weeks ago

    India Clerk-Tech Full time

    Job Title: Administrative AssistantKey Responsibilities:• Email Inbox Management: Filter, organize, flag, and respond to emails to ensure timely follow-ups and prioritization.• Calendar & Appointment Management: Schedule meetings, appointments, and personal commitments with accuracy and foresight.• Project Coordination: Track ongoing construction...

  • Administrative Assistant

    4 weeks ago

    India Vista Applied Solutions Group Inc Full time

    JOB SUMMARYThe Administrative Assistant will support high-level leaders in a fast-paced environment. The role will serve as a partner to multiple people in Schellman's leadership team and will be responsible for handling meeting coordination, reporting, travel, and other administrative functions.Knowledge, Skills, and Abilities:Proven success in coordinating...

  • Administrative Assistant I

    5 days ago

    India Confluent Medical Technologies Full time

    Job Description: Confluent Medical Technologies India Pvt Ltd is a 100% owned subsidiary of Confluent Medical Technologies Inc. (HQ in Scottsdale, Arizona ) Confluent Medical is urgently looking for an Administrative Assistant to join our team. You may be who we are looking for! Summary: We are looking for an Administrative Assistant I to join our...

  • Senior Administrative Assistant

    4 weeks ago

    India Vista Applied Solutions Group Inc Full time

    Hiring for Administrative Assistant | Contract | RemoteRole: Administrative AssistantDuration: ContractRemoteLocation: IndiaNeed to be able to be work US hours- Proficient in Microsoft and overall technically savvy to learn new systems.- Project Set Up Tasks: Monitor reports, monitor project progress, action milestones- Sales & Pipeline Management: Create...

  • Senior Administrative Assistant

    4 weeks ago

    India Vista Applied Solutions Group Inc Full time

    Hiring for Administrative Assistant | Contract | RemoteRole: Administrative AssistantDuration: ContractRemoteLocation: IndiaNeed to be able to be work US hoursProficient in Microsoft and overall technically savvy to learn new systems.Project Set Up Tasks: Monitor reports, monitor project progress, action milestonesSales & Pipeline Management: Create deals...

  • Administrative Assistant – Remote

    4 weeks ago

    India Symbal Full time

    We are looking for an organized, detail-oriented Administrative Assistant to provide remote administrative support to our growing team. You will play a key role in ensuring smooth day-to-day operations by managing schedules, handling communications, and maintaining accurate records. Success in this role means keeping tasks on track, ensuring clear...

  • Administrative Assistant – Remote

    4 weeks ago

    India Symbal Full time

    We are looking for an organized, detail-oriented Administrative Assistant to provide remote administrative support to our growing team. You will play a key role in ensuring smooth day-to-day operations by managing schedules, handling communications, and maintaining accurate records. Success in this role means keeping tasks on track, ensuring clear...