Manager Administration

3 weeks ago

Mumbai Maharashtra India, Maharashtra Times Network Full time

Position : Manager - Administration Description of ResponsibilityFacilities Management and Daily OperationSoft Services - Janitorial, Front office / Dispatch / Security ( Electronic, CCTV, Access Control, Physical) / Rider / Potted Plants - Service Quality and Delivery , Service review, Escalation for Services / Admin HelpdeskFire Extinguishers, Handheld Metal Detectors, Notice Boards Updates2. Staff WelfareCafeteria, CCD, CDX, Pantry Services, Party & Event coordination management3. Fleet Management ( Mumbai + Bureau)1. Facilities and Services Provideda. ENG shootb. Employee Pick up / Dropc. Guest Pick up / Dropd. Outstation Vehiclese. Event based shoots2. Supervision / Management of People :Direct supervisory control / management responsibility of a team of fleet support staff comprising currently of a Fleet supervisor / Fleet In-charge / Assistant Manager – Fleet Operations.3. Process and Policies:a. implementation of policy.b. Develop and monitor strategies for the fleet operations.c. Review and, where necessary, update agreed policy. 4. Cost Savinga. Ensure continuous development and implementation of fleet process resulting in Cost saving and optimum utlisation. 5. Contacts and Relationships:a. Timely revision of contracts and Vendor Managementb. Provide reports to Head of Department concerning the safe, efficient and operation of Fleet.6. Audit and Checks: a. To undertake audit and checks to ensure optimum utlisation, cost savings and ensure employee safety.b. Documentation with regard in align with the local traffic authorities.3. Infrastructure repairs and maintainCoordination with Internal T&B and Common Facility Team for upkeep of facility .4. Contract ManagementRenewal of Contracts / Certification of Bills / Verification of Compliance document5. MISSoft services, Canteen, Riders (Admin) , MRBS6. Cost cutting and New initiativesRationalization of Manpower / Effective Cost cutting on Over Heads and Admin ExpensesHandled the entire fleet operation with less no of cars7. Liasioning with all Govt. officials BMC and other authorities as and when required8. Audit & Training ProgramsArranging training programs for Soft Services, QHSE , Front office, Pantry Services, Security and carrying out Audit for Infrastructure ( Snag list ), Janitorial, HSE, Pest9. Assisting Sr. Manager / Leading and Guiding Team Assisting Sr. Manager to achieved team objective / Preparation of budget, MIS, Expense comparison, New proposal, IOM, Invoice processing etc.10 Supporting Noida TeamAs and when required supporting Noida Team as instructed by Line Manager HOD11. Printing & Stationery & Office Supplies1. Service & Facilitiesa. Processing of Visiting Cardsb. Processing Envelopesc. Processing Letter heads and other office stationery. 2. MIS, Cost Saving & Vendor Management.a. Review of MIS.b. Vendor Management12 Vendor Management & Vendor PaymentsConstant review of the other service providers in the market. Ensure timely payment to the vendors for the goods and services provided.13 Dispatch ManagementIncoming Courier, Outgoing Courier, Interdepartmental courierRiders14 TelecommunicationInternational Mobile phone, sim cards, datacardsExtension & Telephone DirectorLandlines - Fixed Lines ( Billing & Liasioning ), FWP Lines ( Bureau's ), Liasioing with Service ProviderExperience – 8-10 YearsProfile: Individual must perform all administrative duties including liaison with local bodies excluding fleet operations.Location – Sunteck Icon, BKC, Mumbai

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