Asst. Manager-Administration

Sodexo promotes an inclusive and diverse workplace and encourages applications from individuals of all backgrounds."Who we areAt Sodexo, we offer 100+ service solutions across diverse sectors corporates, healthcare, education, manufacturing, and remote environments. From food & catering to facilities management and energy services, we enhance the quality of life for those we serve. Our inclusive, diverse, and equitable work environment empowers employees to thrive and make a meaningful impact. With a strong foundation in our values of Service Spirit, Team Spirit, and Spirit of Progress, working at Sodexo is more than just a job its a chance to be part of something bigger.Join us and act with purpose every dayRole OverviewThe Office Administrator will be responsible for ensuring smooth day-to-day administrative operations at the corporate office and across designated regional sites. A key focus of this role is to manage site accommodation facilities for blue-collar employees, ensuring compliance with company standards, statutory norms, and employee well-being. The incumbent will also support general office administration, vendor management, facility coordination, and employee services to create an efficient and safe workplace environment.Key Responsibilities1. Accommodation & Site Facilities ManagementPlan, arrange, and oversee accommodation facilities for blue-collar employees across regional project sites.Maintain updated records of occupancy, employee movement, and room allocation.Ensure regular inspections of accommodation for hygiene, safety, utilities, and comfort standards.Coordinate with facility service providers for housekeeping, catering, pest control, and security services.Handle escalations related to employee grievances on accommodation, food, or basic amenities.Ensure compliance with statutory and labor welfare requirements related to site accommodations.2. Office AdministrationManage day-to-day office operations including housekeeping, front desk, pantry, courier, stationery, and office supplies.Ensure upkeep, cleanliness, and preventive maintenance of office infrastructure.Support in space planning, seating arrangements, and workstation allocations.Oversee security, safety, and emergency preparedness at office premises.3. Vendor & Contract ManagementIdentify, negotiate, and manage vendors for facility, accommodation, transport, housekeeping, and related services.Draft, review, and maintain AMC contracts, SLAs, and renewals.Track vendor performance and ensure timely payments in coordination with the Finance team.4. Employee ServicesFacilitate travel bookings, transport, and logistics support for employees and visitors.Manage staff welfare initiatives at office and accommodation sites.Support onboarding logistics for new employees (ID cards, seating, system allocation, accommodation arrangement where applicable).5. Budgeting & ReportingMonitor and control administrative expenses in line with allocated budgets.Maintain accurate MIS reports for accommodation usage, costs, and vendor bills.Provide monthly and quarterly updates on administrative KPIs, including occupancy levels and compliance audits.Key Skills & CompetenciesStrong organizational and multitasking skills.Vendor management and negotiation skills.Ability to manage blue-collar workforce requirements with sensitivity and fairness.Knowledge of facility management, labor welfare standards, and statutory compliance.Good communication skills (verbal & written) in English and regional languages.Proficiency in MS Office (Excel, Word, PowerPoint) and ERP tools.Key Skills & Experience Required:Graduate in Administration / Facility Management / Business Administration or related field (Postgraduate preferred).4–7 years of experience in Administration / Facility Management, preferably in a corporate or project-driven industry (Construction, Manufacturing, Engineering, or Infrastructure).Experience in managing large-scale employee accommodations will be an added advantage.