Senior Proposal Writer

Role Profile: Proposal Writer / Bid ManagerRole Title: Proposal Writer / Bid ManagerDepartment: Sales / Business Development / Bids & ProposalsLocation: Hyderabad (Hybrid) – Aligned with U.S. or Global Time Zones as requiredReporting To:Head of Proposals / Director – Business DevelopmentRole Purpose:The Proposal Writer / Bid Manager is responsible for managing end-to-end proposal creation for IT services and staffing engagements. This includes reviewing RFPs, coordinating stakeholder inputs, structuring proposals, ensuring compliance, and delivering persuasive, customer-focused content across bid types. The role is a key contributor to business growth and win-rate improvement through strategic proposal development.Key Responsibilities: Functional ResponsibilitiesCreate compelling, customized, and compliant proposals across various bid types (RFPs, RFIs, RFQs).Manage full proposal lifecycle including kick-off meetings, task delegation, and submission.Review and analyze RFPs/RFQs for compliance, eligibility, and key evaluation criteria.Align proposals with client goals, differentiators, and solution value propositions.Structure proposal documents logically and persuasively.Guide stakeholders on bid/no-bid decisions based on RFP assessments.Ensure familiarity and alignment with NDAs, T&Cs, and MSAs. Technical ResponsibilitiesFormat proposals, pricing sheets, and supporting documents using MS Office tools.Utilize proposal automation tools such as RFPIO, Loopio, Qvidian, or similar.Maintain and update content libraries for reusable proposal assets.Leverage document management systems like SharePoint or Confluence for version control.Submit proposals via bid portals such as SAP Ariba, Salesforce, GeM, and Jagger. Personal EffectivenessWrite concise, persuasive, and audience-specific content aligned with buyer personas.Manage timelines, dependencies, and versioning across multiple proposals.Ensure accuracy, formatting quality, and complete compliance in every submission.Collaborate closely with internal teams (SMEs, Sales, Legal, HR, Finance).Deliver under tight deadlines while adapting to diverse industries and geographies.Required Competencies:Category Competency Proficiency LevelFunctional Proposal Writing for Various Bid Types ExpertEnd-to-End Proposal Management incl. Commercials AdvancedRFP/RFQ Compliance Review ExpertClient-Centric Proposal Alignment AdvancedLogical Proposal Structuring AdvancedRFP Pursuit Advisory IntermediateNDAs, T&Cs, MSAs Familiarity IntermediateTechnical MS Office (Formatting, Tables, Graphics) ProficientProposal Tools (RFPIO, Loopio, Qvidian, XaitPorter) Working KnowledgeContent Library Management Working KnowledgeSharePoint / Confluence Working KnowledgeBid Portals (Ariba, Salesforce, GeM, Jagger) Working KnowledgePersonal Written Communication AdvancedProject Management & Coordination AdvancedAttention to Detail AdvancedCross-functional Collaboration AdvancedTime Management AdvancedAdaptability Across Domains & Regions AdvancedEducation & Experience:Education: Bachelor's degree in communications, IT, Business, or a related field (preferred).Experience: 5+ years in proposal writing, bid management, or presales roles within IT services or government contracting environments.Preferred Qualifications:APMP Certification or equivalentFamiliarity with U.S. or global public sector procurement processesUnderstanding of pricing models, including BOT (Build–Operate–Transfer)Success Indicators (KPIs):Proposal win rate and shortlist percentageCompliance accuracy and submission timelinessStakeholder feedback and collaboration scoreQuality and reusability of contentEfficiency in managing multiple concurrent bids