Billing Executive

1 week ago

Gurugram Haryana India, IN Paisabazaar Full time

Key Roles and Responsibilities

1. Billing & Invoice Generation (Primary Focus)

  • Invoice Creation: Generate accurate and timely invoices for all services/products provided, ensuring compliance with internal policies and client agreements.
  • Data Validation: Verify sales orders, contracts, delivery challans, and supporting documents to ensure all charges are correctly captured before billing.
  • Taxes and Compliance: Ensure correct application of GST/TDS, and other applicable taxes on all invoices.
  • Issue Resolution: Handle and resolve all billing inquiries, discrepancies, and disputes raised by internal stakeholders or clients promptly.
  • Credit/Debit Notes: Process and issue credit notes or debit notes as required, following proper authorization procedures.

2. Accounts Receivable (AR) Management

  • Collections: Proactively follow up with clients via phone and email to ensure prompt payment of outstanding invoices (AR aging management).
  • Payment Reconciliation: Apply and reconcile incoming payments (cheques, bank transfers, online payments) to the correct customer accounts and invoices.
  • Reporting: Prepare and maintain weekly/monthly Accounts Receivable aging reports, highlighting overdue accounts and potential risks to management.
  • Client Ledger: Maintain accurate and up-to-date customer ledgers and billing files.

3. Documentation & Process Improvement

  • Assist in month-end closing procedures related to billing and accounts receivable.
  • Maintain organized and accessible digital and physical records of all billing documentation.
  • Assist in documenting and improving billing and AR processes for efficiency and accuracy.

Required Qualifications and Skills

Must-Have

  • Experience: Minimum 1+ year of hands-on experience in a dedicated Billing, Invoicing, or Accounts Receivable role.
  • Education: Bachelor’s Degree in Commerce, Accounting, Finance, or a related field.
  • Technical Proficiency:
  • Strong working knowledge of Tally ERP/SAP/Oracle/QuickBooks or similar accounting software.
  • Proficiency in MS Excel (VLOOKUP, Pivot Tables, basic formulas) for data analysis and reporting.
  • Location: Must be based in or willing to commute to Gurugram, Sector 44.

Key Competencies

  • Exceptional attention to detail and accuracy.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills for effective client follow-up.

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