Senior Accounts Receivable Executive

Job Title: Senior Accounts Receivable Executive

Location - Bangalore

Job Overview:

We are seeking a detail-oriented and highly organized Accounts Receivable Specialist to join our finance team. This individual will be responsible for ensuring the accuracy of both B2C and B2B sales collection processes, performing daily, weekly, and monthly reconciliations of collections, ledger, inventory, and handling key accounting duties. The ideal candidate will possess strong analytical skills, a keen eye for detail, and a solid understanding of accounting principles to maintain accurate records and contribute to the smooth functioning of the sales collection process.

Key Responsibilities:

Sales Collection Reconciliation (B2C & B2B):

• Perform regular reconciliations of both B2C and B2B sales collections to ensure that all payments received match the corresponding sales records.

Ledger Reconciliation:

• Regularly reconcile customer ledger accounts related to sales collections, ensuring that all transactions are accurately posted and balanced in the financial records.

Inventory Reconciliation:

• Reconcile inventory levels to ensure that the sales data aligns with the actual stock in hand. Investigate and resolve discrepancies between recorded inventory and physical stock.
• Accounting Duties:
• Perform various accounting tasks, including posting journal entries, maintaining financial records, and ensuring that all accounting transactions are recorded accurately.
• Daily/Weekly/Monthly Reporting:
• Prepare and maintain daily, weekly, and monthly reports for B2C and B2B sales collections, ledger reconciliation, inventory, and other related accounting tasks, detailing discrepancies and variances, and ensuring proper documentation for audit purposes.
• Discrepancy Resolution:
• Investigate and resolve discrepancies related to sales collections, ledger entries, inventory levels, and accounting records, liaising with internal teams (Sales, Finance, Warehouse, Customer Service) and external stakeholders (banks, payment processors, etc.) as needed.
• Cash & Bank Reconciliation:
• Ensure that all collections from various payment methods (credit/debit cards, online payments, bank transfers, etc.) are accurately reflected in the bank accounts and reconciled against the sales data, ledger entries, and inventory transactions.
• Data Management:
• Maintain accurate records of all B2C and B2B transactions, inventory movements, and related financial data, ensuring compliance with company policies and industry regulations.
• Process Improvement:
• Suggest and implement process improvements in the reconciliation processes to enhance efficiency, accuracy, and reduce errors.
• Collaboration with Sales/Operations Team:
• Work closely with the sales, operations, and warehouse teams to identify any inconsistencies in sales data, inventory levels, and financial records, and facilitate the resolution of any issues.
• Compliance & Audit Support:
• Assist in internal and external audits by providing necessary documentation and explanations of sales collection reconciliations, ledger discrepancies, inventory issues, and other related matters.
• Customer Query Handling:
• Address any customer-related queries related to sales collections, payments, and inventory discrepancies in a timely and professional manner.

Key Requirements:

• Education:
• Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
• Experience:
• 3+ years of experience in finance, accounting, or sales collections (B2C and B2B), preferably in a retail or e commerce environment.
• Skills:
• Strong analytical skills and attention to detail.
• Proficiency in MS Excel (advanced level) and familiarity with accounting software (e.g., Oracle, SAP, QuickBooks, etc.).
• Knowledge of both B2C and B2B sales processes, payment methods, inventory management, and accounting practices.
• Ability to manage multiple tasks and prioritize effectively.
• Excellent communication and problem-solving skills.
• Knowledge:
• Understanding of financial regulations and accounting principles.
• Experience in cash, bank, ledger, inventory reconciliation, and general accounting processes.

Preferred Qualifications:

• Prior experience in B2C and B2B sales collection reconciliation, ledger reconciliation, inventory reconciliation, and general accounting is highly preferred.
• Experience in retail finance or accounting, with a solid understanding of retail inventory processes.
• Experience with ERP systems and other finance software tools.

Key Competencies:

• Strong attention to detail and accuracy.
• Problem-solving mindset with the ability to resolve discrepancies effectively.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.