 
						Company Secretary
3 weeks ago
The position will report to the Manager, Legal & Regulatory [Company Secretary] and work closely with the regional Legal & Regulatory Team, Business Groups, and the Directors.
Primary Responsibilities
- Drafting the board / shareholder meetings’ minutes
- Arranging and recording share allotments and share transfers
- Preparing statutory forms and annual returns and ensuring that statutory company forms and records are filed within the deadlines
- Amending the chartered documents of the group companies
- Arranging and recording the appointment and resignation of officers
- Drafting and maintaining template documents for corporate secretarial activities
- Maintain statutory company records for companies on Diligent portal and on Sharepoint / OneDrive
- Producing adhoc reports from Diligent portal
- Assist with the drafting of SOPs and automation of processes
- Preparing the underlying documents and undertaking filings with the corporate affair regulators
- Support in due diligence and capital / debt infusion related activities
- Assisting with the preparation and execution of documents for onshore and offshore companies
- Liaising with operating businesses regarding their corporate secretarial records
- Assisting the organization with compliance with legislation, regulation and industry rules as required
- Producing structure charts in MS power point or other similar applications
- Abreast with the FATCA / CRS / KYC requirements
- Filling out questionnaires for various Group entities, for example, in relation to the Office for National Statistics
- Preparing notes on frequent updates on corporate governance related matters and proposed reforms under the respective company laws
Requirements:
- Associate member of the Institute of Company Secretaries of India
- 3 to 5 years of experience in managing compliances for large groups and complex structures
- Exposure in managing offshore compliances will be preferred
- Professional and accountable who is able to provide timely and accurate responses to inquiries from team members and other stakeholders
- Works well under pressure, can handle multiple tasks and takes ownership to support the team
- Excellent interpersonal skills for working alongside all levels and departments of the organization
- Strong sense of compliance, adherence to processes, effective execution with ownership and accountability.
- Ability to work independently with minimal supervision, as well as in a group with other legal colleagues
- Excellent communication (verbal and written) and organizational skills
- MS Word, Excel, PowerPoint, Diligent, iManage and other corporate records softwares / database
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