Personal Secretary

3 weeks ago

Mumbai Maharashtra India, Maharashtra Kleo Full time

Personal Secretary to Director – Mumbai


Location: Mumbai, India

Employment Type: Full-Time | On-Site

Experience: 3–5 years preferred

Salary Rs 35,000 per month



⸻


About the Role



We’re looking for a Personal Secretary to support the Director with both professional and personal responsibilities. The ideal candidate will be organised, dependable, and capable of handling a wide range of tasks — from managing schedules and travel to handling errands and coordination with partners.



This is a hands-on role that requires flexibility, discretion, and the ability to multitask effectively in a dynamic work environment.



⸻


Key Responsibilities


Administrative & Coordination


• Manage daily calendar, appointments, and reminders.


• Organise meetings, calls, and travel itineraries.


• Maintain confidential files and handle correspondence.


• Coordinate with vendors, suppliers, and internal teams.


• Prepare documents, presentations, and reports when required.


Travel & Logistics


• Handle domestic and international flight, train, and hotel bookings.


• Arrange airport pickups and drop-offs.


• Coordinate car logistics and ensure smooth travel schedules.


• Manage travel documentation, visa processing, and expense tracking.


Finance & Errands


• Run to the bank for withdrawals, deposits, and other transactions.


• Handle payments, reimbursements, and petty cash.


• Oversee courier services, bill payments, and collections.


• Support general office or personal errands as required.


Personal & Event Support


• Accompany the Director for meetings or events when needed.


• Manage personal appointments, family schedules, and home-related coordination.


• Liaise with PR contacts or event vendors for engagements and appearances.


• Maintain the Director’s professional and social calendar.


Miscellaneous


• Handle unscheduled or last-minute tasks efficiently.


• Ensure confidentiality in all matters.


• Provide flexible support during travel or extended work hours when required.



⸻


Requirements


• 3–5 years of experience as a Personal Assistant or Executive Secretary.


• Excellent verbal and written communication skills.


• Highly organised, proactive, and trustworthy.


• Strong coordination skills with attention to detail.


• Valid Driving Licence – mandatory.


• Comfortable managing both office and personal responsibilities.


• Tech-savvy (MS Office, Google Workspace, WhatsApp, etc.).


• Well-versed with Mumbai routes, local vendors, and logistics.



⸻


Preferred Qualities


• Discreet and professional in handling confidential matters.


• Polite, well-spoken, and presentable.


• Able to coordinate PR or event-related tasks.


• Familiarity with banking, bill payments, and travel logistics.



⸻


What We Offer


• Competitive salary based on experience.


• Travel and phone allowance.


• Exposure to dynamic projects and diverse tasks.


• Opportunity to work directly with a senior business leader.


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