Executive Administrative Assistant
2 weeks ago
Essential Job Responsibilities:
- Provide high-level administrative support to executive team members; handling highly sensitive information with discretion, tact, and trustworthiness.
- Proactively manage and maintain complex and dynamic calendars and travel itineraries (calls, meetings, video conferences, business meals, interviews, domestic and international travel, transportation, hotels, passports, and visas).
- Manage the day-to-day administrative functions for assigned executives (processing expense reports, preparing materials/presentations for meetings, coordinating executive meetings and off-sites, and more).
- Fulfill incoming requests, resolving scheduling conflicts and prioritizing competing needs with little to no supervision.
- Interface with executive team members and key stakeholders on all key projects and initiatives.
- Coordinate logistics for executive team visitors/clients using discretion and professionalism in all communications.
- Prepare visa documents for any travel to and from India.
- Manage Brand store vendor.
- Arrange logistics for employee meetups in various cities.
- Any ad hoc work required for India location management.
Professional Working Behavior
This role is accountable for professional working behavior, including building and maintaining constructive working relationships, implementing proactive and concise communication, acting as a resource to colleagues, and engaging in collaborative thinking and problem-solving while demonstrating CSG's Competencies and Core Values.
Minimum Requirements
- 4+ years' experience as an Executive Assistant supporting VP in a fast-paced and growing company.
- Bachelor's degree or the equivalent work experience.
- Advanced MS Office Suite skills including Outlook.
- Ability to think proactively, forwardly, and leverage resourcefulness and creativity when solving problems.
- Excellent written, verbal, and non-verbal communication skills.
- Experience with arrangement of complex schedules and logistics across multiple time zones.
- Ability to multitask, manage priorities, and accurately set expectations while balancing multiple initiatives.
- Outstanding time management skills and attention to detail.
- Strong planning, project management, organizational, and analytical skills.
- Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency.
- Expectation of complete confidentiality on all business matters.
- Ability to effectively communicate and collaborate with a diverse range of people and job functions.
Location(s):
IN. Bangalore. Office
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