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Back Office Assistant

3 months ago

Vile Parle, Maharashtra, India KKV TEA AND COFFEE PVT LTD Full time
An office administrator is an individual responsible for overseeing and managing various administrative tasks within an office or organization.

Their role involves ensuring the smooth functioning of daily operations, maintaining an organized work environment, and supporting the staff and management.

Here are some key responsibilities and tasks typically associated with an office administrator:

General Administrative Duties:
Answering and directing phone calls.

Greeting visitors and clients.

Scheduling appointments and meetings.

Coordinating office events and functions.

Office Organization:
Maintaining office supplies and equipment.

Ordering and restocking office supplies.

Organizing and maintaining office files and records.

Ensuring a tidy and efficient office layout.

Communication and Coordination:
Communicating with internal staff and external stakeholders.

Coordinating travel arrangements for employees if necessary.

Facilities Management:
Overseeing maintenance and repairs of office facilities.

Ensuring a safe and comfortable working environment.

Coordinating with building management for any necessary services.

Data Entry and Record Keeping:
Inputting data into databases or spreadsheets.

Keeping track of financial records, invoices, and expenses.

Human Resources Support:
Assisting with the onboarding of new employees.

Maintaining employee records and documentation.

Coordinating employee training and development activities.

Financial and Budget Management:
Assisting in managing office budgets and expenses.

Handling petty cash and reimbursement requests.

Coordinating with the finance department for invoicing and payments.

Technology and IT Support:
Assisting staff with basic technical issues (e.g., printer problems, software glitches).

Managing office equipment such as computers, printers, and telephones.

Problem Solving:
Addressing day-to-day challenges that arise in the office.

Finding solutions to operational issues and improving processes.

Reporting and Documentation:
Preparing reports and presentations for management.

Documenting office procedures and policies.

Team Support:
Supporting team members with administrative tasks.

Collaborating with various departments to facilitate communication and cooperation.

Salary:
₹8, ₹25,233.02 per month

Schedule:

  • Day shift

Supplemental pay types:

  • Performance bonus

Education:

  • Bachelor's (required)

Experience:

  • Data entry: 3 years (required)
- total work: 3 years (required)

Language:

  • Gujarati (required)

Speak with the employer
Application Deadline: 30/08/2023

Expected Start Date: 01/09/2023