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Project Secretary

3 months ago

Noida, Uttar Pradesh, India iCRC Full time
Formatting of reports, proposals and general documentation using templates. Accurate presentation and editing of complex documents using knowledge of engineering terms

  • Preparation of letters and organistation charts, as required
  • Arranging signatures and stamping of documents (both physical, where needed and digital)
  • Implement the Report Format process with all Project teams and ensure that the process is accurately followed and work closely with the Project Director/ Manager to meet submission deadlines
  • Ensure all documents are prepared to a high standard, working within our WSP brand guidelines and demonstrating artistic qualities
  • Manage the onward distribution of incoming documents ensuring WSP Document Control procedures have been followed and urgent matters are brought to the attention of the relevant personnel
  • Maintain accurate records of outgoing documents/correspondence using the Project Correspondence Registers
  • Maintain accurate records of electronic filing with respect to prospects, ensuring WSP filing and referencing procedures are strictly adhered to so that traceability is maintained
  • Work as part of a team to ensure project submission deadlines are met and provide cover during their absence
  • Maintain confidentiality at all times and ensure any sensitive issues are dealt with appropriately
  • Ensure that Health & Safety is embedded into all work practices in line with company policies
  • Provide regular work status updates, including risks or concerns, to line manager
  • Attend and contribute in team and project meetings as required
  • Ensure QMS and Project Lifecycle compliance across team and projects
Complete and assist project members to submit their timesheets during their absence if required.