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Secretary to Director

2 months ago

Noida, India WeAbide® Full time

At  WeAbide® , we specialize in a variety of international education and immigration markets. Our team of experts is led by a group of highly experienced professionals and includes immigration lawyers, IT experts, authorized recruiting consultants, student counselors, customer service managers, and case management experts. Our personalized services are unmatched and are designed to meet your unique immigration needs, providing you with the most direct migration path possible. We are passionate about excellence in immigration and have been changing the lives and careers of thousands of qualified professionals and students through our commitment to personalized service and attention to detail. At  WeAbide® , we work with you every step of the way to ensure that your immigration goals are achieved.


Job Title: Secretary to the Director


Summary:

The Secretary to the Director provides high-level administrative support to the Director, ensuring smooth day-to-day operations of the Director’s office. This role requires exceptional organizational skills, attention to detail, and the ability to maintain confidentiality.


Key Responsibilities:

  • Calendar Management: Manage the Director’s complex calendar, scheduling appointments, meetings, and travel arrangements.
  • Communication: Handle incoming and outgoing communications, including phone calls, emails, and letters. Draft and prepare correspondence on behalf of the Director.
  • Meeting Support: Prepare agendas, take minutes, and organize materials for meetings.
  • Travel Arrangements: Book flights, hotels, and transportation for the Director's business travel.
  • Document Management: Maintain and organize files, both physical and electronic. Prepare reports, presentations, and other documents as needed.
  • Special Projects: Assist the Director with special projects and initiatives, conducting research, compiling data, and preparing summaries.
  • Office Management: Maintain office supplies, coordinate with vendors, and ensure the office runs smoothly.
  • Confidentiality: Handle sensitive information with discretion and maintain the utmost confidentiality.


Qualifications:

  • Education: Bachelor’s degree preferred, or equivalent experience in a relevant field.
  • Experience: Minimum of 3-5 years of experience as an executive assistant or secretary, preferably supporting a senior executive.
  • Skills: Excellent written and verbal communication skills
  • Strong organizational and time management skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) 
  • Ability to multitask and prioritize effectively
  • High level of professionalism and discretion


Additional Information:

  • Reports to: Director
  • Location: WeWork Begrer Delhi One, Sector 16 B, Noida