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Executive Assistant to CEO

3 months ago

Bhubaneswar Orissa, India School of Maritime Studies, Centurion University Full time

Key Responsibilities:

1.

Assisting the CEO with day-to-day activities:

  • Provide comprehensive administrative support to the CEO, managing calendars, organizing meetings, and handling correspondence.
  • Anticipate needs and proactively address tasks to ensure the CEO's efficiency and productivity.
2.

Scheduling meetings with Clients:

  • Coordinate and schedule meetings, calls, and appointments with clients, ensuring seamless communication and timely followup.
  • Prepare meeting agendas, presentations, and necessary documentation to facilitate productive discussions.
3.

Sending weekly status reports to Clients:

  • Prepare and distribute weekly status reports summarizing project progress, key milestones, and performance metrics to clients.
  • Maintain regular communication with clients to address any questions, concerns, or feedback.
4.

Monitoring the marketing team and updating CEO with any noticeable activity:

  • Act as a liaison between the CEO and the marketing team, monitoring project progress, and communicating key updates, insights, and challenges.
  • Provide regular reports to the CEO on marketing team activities, highlighting noteworthy achievements and areas for improvement.
5.

Drafting Contracts for Employees and Clients:

  • Assist in drafting and reviewing contracts, agreements, and proposals for both employees and clients, ensuring accuracy and compliance with legal requirements.
  • Coordinate contract negotiations, revisions, and approvals in collaboration with relevant stakeholders.
6.

Making calls to Leads for Conversion with the Marketing Team:

  • Collaborate with the marketing team to identify and qualify leads, and proactively engage in outbound calls to nurture relationships and drive conversion.
  • Maintain detailed records of lead interactions and outcomes to inform future strategies and initiatives.
7.

Fulfilling any task assigned by the CEO:

  • Handle adhoc tasks and projects assigned by the CEO, demonstrating flexibility, resourcefulness, and a proactive approach to problemsolving.
8.

Presenting portfolio and USPs of the company to clients:

  • Prepare and deliver compelling presentations showcasing the agency's portfolio, unique selling propositions (USPs), and value proposition to potential and existing clients.
  • Tailor presentations to address client needs, objectives, and industryspecific challenges.
9.

Assisting CEO in Business Development:

  • Support the CEO in business development initiatives, including market research, lead generation, and strategic planning.
  • Identify growth opportunities, partnerships, and potential areas for expansion to drive business growth and profitability.

Job Types:
Full-time, Permanent

Experience:

- total work: 1 year (preferred)

Work Location:
In person

Application Deadline: 15/05/2024

Expected Start Date: 15/05/2024