Administrator, Facility Management

1 month ago

Gurugram, India SABIC - Saudi Basic Industries Corp. Full time

 Chemistry that Matters™ 

A career at SABIC provides you with an opportunity to leave a lasting positive impact to the world and yourself. From excellent health and well-being benefits to our comprehensive learning programs. We offer a wide range of benefits and offerings that recognize that our people have unique motivations and ambitions. It’s all about matching what matters to you with what matters to us. Let’s explore what matters

 

As one of the world’s largest diversified chemical companies, we activate the power of human capital to address society’s future challenges. Through partnerships, we enable life-saving medical innovations and help fight world hunger. We are driving the circular economy for the benefit of communities and our planet through sustainability initiatives, such as our TRUCIRCLE™ portfolio.  Our success is built upon the collective excellence of our 32,000 employees in 50+ countries.  Our values – Inspire, Engage, Create, and Deliver – are the foundation of our success. To learn more about these and how we strive to Be the Impact, click here.

 

Our purpose is "Chemistry that Matters". This is what drives us to do what we do. "Chemistry" goes beyond applying science and technology to enhance the supply of essential materials to the world. It is how we work, to build long-lasting relationships of trust. “What Matters” is making a meaningful impact for the world – through the customers and communities we collaborate with, so that we succeed and grow together.

 

It is all about matching what matters to you with what matters to us. We are mindful about the importance of the team we are building and how our team members impact to our culture.   We believe that good ideas come from anywhere, being inclusive to diverse perspectives is stimulating, encourages innovation and is critical to our mission. Let us explore this together

 

For an overview of our work culture and benefits, click here. 

 

JOB PURPOSE

Plan, direct, coordinate and ensure smooth and uninterrupted administration services to all commercial offices. The service scope includes Housekeeping, Transport, Travel desk, Cafeteria, Front office, Courier services, & any indoor/outdoor event management, Government liaisoning, Security, Office EHS.

 

Job Responsibilities

 

  1. Facilities Management

Vendor assessment and management to ensure service level competence.  Search, assess and procure, within Procurement guidelines, to engage reliable and efficient suppliers to ensure uninterrupted services, especially in the event of breakdowns and emergencies.  The facilities are:

 

  • Building Management (Fire drills, Biennial Power Shutdown High Tension Maintenance, Landlord space renovations, Tenant relationship improvements, etc)

 

  • Non-IT Equipment (Reception, Meeting rooms, Audio & Video, Security devices, Safety fittings, Auto doors, Auxiliary aircon and sewerage, Beverage dispensers, etc)

 

  • Services (Cleaning staff, Lunch vendor, Office cleaning, Confidential disposals, Aquarium, Pest control, Utilities fittings repairs, Stationaries and consumables ordering, Office stationaries printing, travel & tour operators, office maintenance etc)

 

  • Identify, speak and negotiate with travel agencies and hotels for tie up to ensure good service and commercial rates.       

 

 

 

  1. Office Administration

Conduct constant evaluation of office facilities to ensure an efficient and conducive working environment. Administer sustainable resolutions, improvements and/or enhancement where necessary.  Includes coordination with certain functions such as IT for their repair/improvement projects.

 

  • Managing and ensuring the efficiency and presentation of Front Office facilities and services.

 

  • Process setting, implementation and maintenance of Standard Operating Procedures to ensure efficient office administration.

 

  • Overseeing Office administration via contractual resources for Mumbai & Chennai.

 

  1. EHSS
  • Application and enforcement of EHSS standards for a sustainable safe and secure office environment. This includes visitor immigration-related matters and Office Ergonomics. 

 

  • Site EHSS coordinator in support of EHSS Asia Pacific to communicate regional EHSS updates, submission of monthly site EHSS reports, coordinating EHSS audits, Incident reporting, and Corrective Actions implementation.

 

  • Oversee and ensure Compliance, Standards and Health & Safety. Keeping Country Head, staff & volunteers appraised and determining action where appropriate.

 

  1. Office Space Utilization
  • Regular review of office space utilizations. Coordination of workspace requirements, and internal or cross-sites relocation activities.

 

  1. Budget Planning
  • Planning and managing of company admin general budget through periodic reviews for cost control measures.

 

  1. Regional Head & Dignitaries support
  • Administrative support to Regional Head and Executive dignitaries. Liaise with government departments.

 

  1. Company-wide Certifications
  • Support of various Company-wide certification/audit activities such as Secure Trade Partnership, IT Security Audit, and EHSS Audit.

 

  1. Company events/functions/projects
  • In coordination with IT, Corp Comms, SRC, SWN, Sustainability, Business & Functional Units
  • Organize Regional Head-hosted company-wide annual events such as town halls, Annual events.

 

  1. Travel desk
  • Interact and coordinate with staff, travel agency, hotels for business travels and visas for international travel.

 

    10.  Time Keeping

  • Responsible to track all personnel's attendance.

 

    11. Leadership/People management

  • Leading Office Admin team, including Contractors (Receptionist) and Service Providers (cleaners) to provide efficient and uninterrupted services to the office.

 

We are proud to be a diverse and an equal opportunity employer.  We are fully committed to a culture of respect and inclusion.

 

 

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