Executive Administrative Assistant

1 week ago

Ahmedabad, India SANGHVI’S FUTURISTIC INSUPACK PVT LTD Full time

Company Description

SANGHVI’S FUTURISTIC INSUPACK PVT LTD in Ahmedabad offers innovative packaging and insulation solutions utilizing the latest technology. With over 30 years of experience in the industry, we aim to meet current and future packaging needs. Our focus is on providing solutions rather than just products, with a commitment to timely and hassle-free delivery.


Role Description

This is a full-time on-site role for an Executive Administrative Assistant at SANGHVI’S FUTURISTIC INSUPACK PVT LTD in Ahmedabad. The Executive Administrative Assistant will be responsible for providing administrative support, handling phone etiquette, communication, and clerical tasks for the executive team.


Responsibility

  • Calendar Management:Manages and maintains a complex calendar, scheduling meetings, appointments, and events.
  • Prioritizes and schedules meetings, ensuring optimal time management.
  • Coordinates with internal and external stakeholders to schedule meetings and events.
  • Travel Arrangements:Organizes and manages domestic and international travel arrangements, including booking flights, accommodations, and ground transportation.
  • Handles visa and passport requirements, as needed.
  • Prepares detailed travel itineraries.
  • Communication Management:Screens and prioritizes incoming calls, emails, and correspondence.
  • Drafts and proofreads correspondence, reports, and presentations.
  • Responds to inquiries and requests on behalf of the executive.
  • Administrative Tasks:Manages expense reports and reimbursements.
  • Handles office supply orders and inventory management.
  • Maintains accurate and organized filing systems, both physical and digital.
  • Project Support:Assists with special projects and initiatives as assigned.
  • Conducts research and gathers information as required.
  • Prepares presentations and reports.
  • Confidential Matters:Handles sensitive and confidential information with discretion.
  • Maintains strict confidentiality in all aspects of the role.

Qualifications

  • Administrative Assistance and Executive Administrative Assistance skills
  • Strong phone etiquette and communication abilities
  • Clerical Skills
  • Excellent organizational and time management skills
  • Proficiency in MS Office Suite
  • Attention to detail and problem-solving skills
  • Ability to multitask and prioritize tasks effectively
  • Experience in a similar role is a plus


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